Assistant Budget Accountant Auditors Office & Veterans Cemetery - J04240 - 12500

County Auditor Position

Prepares and maintains proper, accurate and completed books, records, and accounts regarding the operations and financial transactions related to the management of the Veterans Cemetery. Prepares and manages all customer invoicing for billing, collections, and accounts receivable functions.

The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed and considered as essential personnel for the County Auditor's Office.

Reports to : County Auditor and First Assistant to the County Auditor

Works closely with other county employees, supervisors, department heads, and county officials.

Prepares and monitors the progress of Veterans Cemetery budget following state statutes, county policies, and procedures.

Assists in the preparation of the annual Veterans Cemetery budget using extensive professional judgment, research, spreadsheet programming, and complex computation.

Assist in the preparation of the Annual Financial Comprehensive Report (AFCR) for Nueces County. Undertake complex special projects, as directed by management.

Assist in the preparation of the annual Nueces County budget proposal and adopted budget.

Creates projections for both expenditures and revenues in order to keep management informed throughout the fiscal year.

Identifies and analyzes budget related problems / errors, takes corrective measures to correct and creates Journal Entries JE as needed.

Prepare special analysis reports and independent research and investigates as necessary.

Reviews monthly fuel reading from Veteran's Cemetery.

May review and / or post Budget Amendments and Project Budget Amendments as needed.

Review and prepare Internal Budget Amendment (IBA) for special revenue cost center after conferring with department head or their designated representative documents are correct. Responsible for posting IBAs in WorkDay.

Responsible for managing and overseeing the billing process for customers. This includes generating invoices, resolving billing issues, and maintaining accurate customer records for all accounts receivable.

Enter data for billing in accounting software with strong attention to details and accuracy.

Must have excellent communication skills with customers, and the ability to handle multiple tasks efficiently.

Generate and analyze billing reports to track revenue, outstanding balances, and ensure billing practices comply with company policies.

Responsible for managing and processing incoming payments, maintaining accurate records of accounts, and ensuring timely and accurate invoices. This role involves handling customer inquiries related to billing, managing overdue accounts, and supporting the overall financial operations of the organization.

Identify and address issues related to overdue invoices, payment terms, and collection strategies.

Maintain a spreadsheet for reconciliation to ledger for invoices billed and payments posted.

Prepare accounts receivable reports to ensure accuracy and completeness.

Assist on other duties as required.

All County Auditor Employees :

• Must be committed to achieving excellence in assigned duties, always in service of the county and community.
• Must have the ability to earn and keep the trust of fellow employees and community at large.
• Must be approachable and ready to assist fellow employees and the public.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier.

Education and / or Experience : Bachelor's degree (B.A.) from an accredited four-year college or university with a major in accounting, finance, or business administration, plus two (2) years of accounting and / or budgeting experience. Graduate level education may be substituted year for year for the accounting and / or budgeting experience.

Language Skills : Ability to read, analyze, and interpret program user guides, professional journals, technical procedures, or governmental regulations. Ability to write reports, flow charts, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills : Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Skills and Abilities : Knowledge of generally accepted accounting principles relating to single and double entry accounting systems and financial reports. Ability to gather and analyze complex information and to formulate concise understandable reports. Ability to use word processing and spreadsheet software. Ability to evaluate financial records, to select and develop pertinent data, to balance multiple priorities, to prepare concise reports and to communicate clearly in writing and orally. Demonstrated ability to supervise and motivate others. Ability to keep sensitive information confidential. Ability to establish and maintain effective relationships with other county employees and officials, outside auditors, and the general public.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.