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Financial Coordinator

Financial Coordinator

Northwestern UniversityEvanston, IL, US
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Financial Coordinator

The Financial Coordinator is a key member of the Medill Business Office, supporting the school's financial operations through transactional processing, accurate record-keeping, and assistance with budgeting and financial reporting. This position plays a vital role in ensuring compliance with university policies while maintaining timely and efficient financial services for faculty, staff, and other stakeholders. The position follows a hybrid work schedule, with three days onsite and two days remote.

Specific Responsibilities :

  • Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
  • Provides updated budget estimates & account research.
  • Ensures lead schedules are prepared.
  • Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
  • Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
  • Coordinates & / or provides information for annual salary review process.
  • Creates daily, monthly & / or annual analysis & reports regarding area / unit, grants & / or awards, accounts, funds, payroll, expense & / or revenue allocation, etc.
  • Prepares financial analysis and lead schedules for supplies, equipment, & / or personnel decisions.
  • Assists with monthly / quarterly / annual journal entries, reports and statements.
  • Provides support for annual audit work papers.
  • Maintains, and updates financial models and analysis.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Enters individual & / or summary of transactions into journals & / or general ledger or other NU enterprise system.
  • Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
  • Processes transfer & / or appropriation charges & may balance & / or close accounts.
  • Troubleshoots problems; performs vendor / account research as needed; obtains additional information from or provides instruction & guidance for customers / vendors; corrects or escalates.
  • Maintains Chart of Account lists.
  • Prepares & delivers bank deposits.
  • Accesses multiple banking systems to process transactions, retrieve information, & / or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks & / or banking systems to obtain clarification of rules & / or regulations.
  • Controls account availability for all chart strings.
  • Provides support for internal audit requests.
  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting.
  • Sets-up sub-contracts & / or start-up research accounts.
  • Modifies grant budgets.
  • Reviews, forecasts, and budgets grants performance.
  • Closes grants.
  • Approves expenditures on travel, consulting & / or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, & / or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Reconciles subcontract payments.
  • Verifies payroll funding entries.
  • Corrects charges to various accounts.
  • Processes & presents data & information through the application of database, graphic & spreadsheet software.
  • Obtains data by downloading from enterprise system; develops and runs queries.
  • Completes special financial projects such as : (enter in explanation of special projects) :
  • Performs general office support activities.
  • Assists with training of new staff members.
  • Creates & provides financial training on practice, procedure, policy & / or laws & regulations to customers.
  • Supervises temporary, part-time or work study students.
  • Provides work direction to others.
  • Supervises other employees.
  • Assists with hiring employees.
  • Performs other duties as assigned.

Minimum Qualifications :

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
  • 1 year financial, budgeting & / or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
  • Minimum Competencies : (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.
  • Target hiring range for this position will be $53,000 - $60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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