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Vice President, Program and Administrative Operations-On Site Ft. Lee, NJ
Players AllianceFort Lee, NJ, USjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionWork in close partnership with senior leadership to align operational priorities with TPA's mission and vision Collaborate with senior leaders across departments to ensure seamless coordination and execution of initiatives Participate and lead effective leadership meetings and learning labs and cross-functional work groups to promote alignment, innovation, and continuous improvement across the organization Oversee the distribution, shipping, and inventory management of supplies and equipment for charitable programs across the United States Ensure operational efficiency in supporting regional and national events and community engagement initiatives Oversee vehicle maintenance and repair services ensuring the organization’s vehicles are properly maintained and compliant with safety standards Function as a culture-builder by building relationships with staff and staying engaged and aware of potential challenges that may impact workplace culture; keep senior leadership informed and make recommendations for improvements; generate creative ideas and activities to build community between teams and offices. Contribute to developing operational strategies, policies and procedures, and ensure policies are disseminated to all applicable staff; regularly share important information and updates to staff. Develop and maintain operational policies and procedures Conduct regular internal audits and site reviews to ensure compliance with all regulatory requirements Lead the design and implementation of an organization-wide risk and safety strategy and provide data and trend information to inform safety strategy Oversee incident management processes, monitor and implement mitigation strategies in partnership with the leadership team Conduct regular site visits to monitor operational consistency, facility maintenance, and adherence to best practices Oversee long-term maintenance planning, capital improvements, and vendor performance Support operational readiness and infrastructure planning Manage the A-Z of the logistics for the fleet, from GPS tracking for fleet trucks to fleet administration and servicing of the carriers or vehicles Conduct periodic surveys and inspections of the vehicles and ensure that they are up to par to maximize productivity Monitor the compliance, quality control and assurance standards for all areas of fleet management Maintain proper documentation and records for all the areas of fleet activities Schedule regular vehicle management and maintenance checkups Collaborate with the leadership team to implement operational strategies that support program quality and scalability Manage contracts and vendor relationships for essential support services Design, oversee, and drive compliance for key program support models across the organization Evaluate and improve service delivery based on performance data and evolving program needs Negotiate and manage vendor relationships for operational services including shipping, storage facilities Manage and streamline operational budgets, ensuring financial tracking and expense optimization. Manage the logistical needs for events, ensuring smooth execution from planning through delivery. Coordinate on-the-ground staffing for events and program support. Assist with manual tasks such as lifting and moving inventory, loading / unloading shipments, and ensuring proper storage of materials. Bachelor’s degree or equivalent experience in operations, logistics, or related field. Minimum of 10-15 years of experience in managing operations, logistics, or supply chain operations Ability to be on-site at the Fort Lee, NJ office and occasional travel to other local sites as needed Proven ability to manage vendor relationships and negotiate contracts. Strong organizational and project management skills with the ability to handle multiple tasks under tight deadlines. Advanced Proficiency in Google Suite and Microsoft Office Products (Excel) Strong verbal and written communication skills. Ability to lift up to 30 lbs as needed Excellent presentation skills and the ability to communicate information efficiently and effectively. A successful track record in setting priorities, problem-solving, and sound decision-making. U.S. work authorization is required. Demonstrated Measured Success in Operational Efficiency and continuous process improvement Proven track record in leading operational teams across diverse functions (e.g., manufacturing, logistics, customer service). Expertise in Lean methodologies, Six Sigma, Kaizen or other process improvement frameworks. Proficiency in relevant software applications for operations management and data analysis. Experience in project management and delivering results within tight timelines Examples of your SOP Creations and Execution Experience working in nonprofit organizations and start-up environments. Knowledge of sporting goods distribution, event production, and charitable functions.
Job Description
Title : Vice President, Program Operations and Administration
Location- On Site-Fort Lee, NJ (Non-Remote) Five Days A Week in Office
Competitive Salary and Comprehensive Benefits Package
- Thank you for applying to this role! All candidates must be able submit materials / portfolios / links, etc. that showcase your work during the application process.
- We will not be accepting applications / candidate profiles or referrals submitted on behalf of Staffing and Temp Agencies for temp, contract, or direct hires for this role. TPA does not accept in person applications / resumes / etc. Please apply using our online system. Thank you!
As the Vice President, Program Operations and Administration at The Players Alliance , you will play a pivotal role in overseeing and streamlining the operational functions that are essential to our mission. This dynamic leadership position involves managing the day-to-day operations and logistics of our charitable programs, including equipment distribution, inventory management, and vendor relationships. You will be responsible for driving operational efficiency, managing budgets, and ensuring that our warehouse, storage facilities, events and staff are well-supported. We are looking for a strategic thinker with a hands-on approach, ready to lead and support our growing team while helping to shape and optimize our operations as we continue to expand. The successful candidate will have demonstrated success in operations management, facilities and building management, customer relations, relationship management, procurement, inventory control and inventory management. This leader will operate with a sense of professionalism and maturity, urgency, competency, accountability, integrity, honesty, and respect at all times. The leader in this space is a highly professional leader, with a roll up sleeves attitude, great demeanor and disposition, taking pride in their work product with a stellar work ethic.
Key Responsibilities :
Leadership & Collaboration
Logistics & Operations Management :
People Management :
Risk, Safety, and Security Management
Facilities and Fleet Management
Program Support Services
Vendor & Financial Management
Staffing & Event Logistics
Physical Labor & Hands-On Support
Required Qualifications
Preferred Qualifications :
100% Employer Paid Medical, Dental, and Vision Premiums
Paid Personal Time Off
Paid Sick Time
Paid Holidays
Paid Vacation Days
Employee Assistance Program
Professional Training and Development
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Vice President • Fort Lee, NJ, US
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