Venue Programming Assistant

Panthers Football, LLCCharlotte, NC, United States

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Position : Assistant, Venue Programming

Department : Venue Operations

Reporting Relationship : Reports to the Director of Live Events & Venue Programming

Status : Full-Time (Non-Exempt)

Position Summary

The Assistant, Venue Programming will be responsible for supporting the programming and event booking arm Tepper Sports & Entertainment. This position will report to the Director of Live Events & Venue Programming.

Primary Responsibilities

Assist the Venue Programming team in administrating the master calendar for Tepper Sports & Entertainment properties
Assist internal departments with booking events on the master calendar, including but not limited to Human Resources trainings, vendor trainings, entertainment rehearsals, maintenance work, tours, and birthday parties
Assist with the collection, submittal, and tracking of invoices for live, private, and internal events at TSE properties
Have an overall understanding and knowledge of space usage within TSE properties and collaborate with various departments to secure and program spaces as needed
Create, update, and disperse various event calendars, including but not limited to the ticketed events calendar, vendor calendar, and road closure schedule
Assist with overseeing the signage plan for TSE properties, including interfacing with vendors and Marketing department
Interface with the various stadium software providers and ensure subscriptions are kept up to date, including but not limited to Momentus Elite, Social Tables, and AutoCAD
Assist Venue Programming and Marketing departments with updating the Bank of America Stadium website, including but not limited to the Event Calendar and event landing pages
Collaborate with Venue Programming and Marketing departments on creating and ordering client and artist gifts for live and private events
Assist the Director of Live Events & Venue Programming with the execution of event RFP's and contracts
Attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned
Special projects as assigned by the Director of Live Events & Venue Programming
Actively participate in executing private, internal and major events as needed
Additional related duties as assigned

Minimum Qualifications

Bachelor's degree required

Minimum of 2 years of full-time stadium operations and / or event booking experience

Must have a valid US Driver's license

Must pass pre-employment screenings

Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed

Skills for Success

Must possess strong customer service skills

Strong work ethic and attention to detail

Strong verbal and written communication skills

Works well within a collaborative, team-driven, and goal-based environment

Works well under pressure while maintaining a positive attitude

Must maintain complete confidentiality of privileged, and / or sensitive information

Ability to prioritize workload to manage time and tasks while ensuring prompt responses and on-time delivery

Must be a team player, reliable, and dependable

Physical Requirements

Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time

Standing for extended periods of time

Sitting and working at desk on a computer

Walking through the stadium which may include stairs

Ability to work in outdoor stadium environments which may include inclement weather

Work Environment

This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.

Tepper Sports & Entertainment is an equal opportunity at-will employer and do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.

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Programming Assistant • Charlotte, NC, United States