Assistant Registrar, Transfer Credit and Records

Assistant Registrar, Transfer Credit and Records

Fairfield University seeks an Assistant Registrar, Transfer Credit and Records. The Assistant Registrar, Transfer Credit and Records supports the daily operations of the Registrar's Office by processing, maintaining, and evaluating academic records with a specific focus on transfer credits and study abroad grading, maintaining student academic records, and ensuring the accuracy and integrity of data. This role plays a vital part in delivering excellent service to students, alumni, faculty, and external agencies, upholding institutional standards, and supporting compliance with university policies and federal regulations (e.g., FERPA). Reporting to the Associate Registrar, Curriculum and Conferral the Assistant Registrar, Transfer Credit and Records will be the primary liaison to students requesting transfer credit assessment, study abroad registration, program of study changes, and record updates within the Office of the University Registrar.

Relationships :

Reports to : Associate Registrar, Curriculum and Conferral

Staff : Student Workers

Other Internal Contacts : Deans; Academic Department Chairs; Academic Program Coordinators and Operations Assistants; Faculty; Students; Directors; Director of Global Fairfield, Information Technology Services, Director of Marketing & Communication; Director of Institutional Research; Bursar; Director of Financial Aid

External Contacts : Vendors; State and Federal Agencies; Regional and National Associations; Parents

Responsibilities :

Transfer Credit Processing and Records Management :

• Evaluate incoming transcripts from other institutions for transfer credit eligibility using established institutional policies and articulation agreements.
• Enter transfer credit into the student information system (SIS) accurately and in a timely manner.
• Communicate with students and academic departments regarding transfer credit evaluations and articulation processes.
• Maintain accurate and secure student records, including transcript data, academic history, and degree progress reports.
• Process transcript requests, enrollment verifications, and other official documentation.
• Support degree audit processes and assist with graduation clearance tasks.
• Respond to student, faculty, and staff inquiries regarding academic policies, deadlines, and procedures.

Student Academic Record and Office Responsibilities :

Data Management, Registration and Reporting :

Development and Compliance :

Knowledge, Skills and Abilities Required :

Minimum Education and / or Work Experience :

Bachelor's degree in related field required. At least two or more years of related experience in higher education.

Computer Skills

Category : Academic - Admin

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental / University needs indicate.

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and / or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.