Payroll Specialist

Job Description

Job Description

Salary : $20-$25 / hr

SUMMARY

The Payroll Specialist is responsible for the accurate and timely processing of payroll for all construction employees, including office and field employees. This role requires a strong understanding of construction payroll complexities, including prevailing wage requirements, certified payroll reporting, and multi-state employment regulations. The ideal candidate will possess a keen attention to detail, strong analytical skills, and excellent communication abilities while maintaining confidentiality.

ESSENTIAL DUTIES & RESPONSIBILITIES

PAYROLL PROCESSING :

Set up new employees in payroll software.

Collect, verify, and process employee timecards and daily reports, ensuring accuracy and compliance with project requirements, work hours, and applicable laws.

Process weekly payroll for all employees, ensuring accurate calculations of hours worked, overtime, employee deductions, employer contributions, and reimbursements.

Prepare 401K report and process contribution weekly.

Calculate and process complex payroll entries including prevailing wage, fringe benefits, and other construction-specific pay components.

Process off-cycle payrolls (corrections / adjustments, bonuses, terminations, etc.) as needed.

Manage direct deposit processing as needed.

Prepare and distribute payroll reports.

Assist with garnishments and state or local tax updates.

Maintain accurate payroll records and documentation (electronic).

COMPLIANCE & REPORTING :

Maintain compliance with company policies and procedures related to payroll.

Ensure compliance with all applicable federal, state, and local payroll laws and regulations, including those specific to the construction industry (e.g., Davis-Bacon Act, state prevailing wage laws).

Prepare and file certified payroll reports for government projects, ensuring accuracy and adherence to project-specific requirements.

Prepare and file work comp reports and ensure compliance for projects which adhere to special insurance or workforce reporting.

Stay abreast of changes in federal, state, and local payroll laws and regulations and industry best practices, and proactively implement necessary updates to procedures.

Reconcile payroll discrepancies and resolve employee payroll inquiries promptly and professionally.

Assist with year-end payroll processing, W-2 preparation, and audits.

SYSTEMS & TECHNOLOGY :

Utilize and maintain payroll software / systems (e.g., Payroll4Construction, LCP Tracker, WrapWorks) effectively.

Ensure all data within the payroll system is accurate and up-to-date.

Identify and recommend improvements to payroll processes and systems to increase efficiency.

Communication & Collaboration :

Communicate effectively with employees, field leads, project managers, and upper management regarding payroll-related matters.

Collaborate with HR department on employee onboarding, terminations, and other personnel changes impacting payroll.

Work closely with accounting personnel to ensure accurate financial reporting of payroll data.

OTHER DUTIES :

Assist with internal and external audits related to payroll.

Perform other related duties as assigned.