Finance Administrative Assistant

Finance Administrative Assistant

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

A career at Generac means stepping into a company that leads technological advances. For more than five decades, Generac has designed and manufactured diesel, natural gas, and bi-fuel generators, but we've evolved into so much more. As we continue to grow in both size and technological advances, we consistently push past norms to pave a way towards the future. We are not simply satisfied with what is working now. Instead, we challenge ourselves to revolutionize and optimize the industry while bringing out the best in our people.

The Finance Administrative Assistant will serve as the point of contact for the Finance / Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Major Responsibilities

• Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
• Administer business accounts for Amazon, Staples and Iron Mountain
• Assist with general meeting, meal coordination and event planning for the department
• Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
• Maintain department contact list and seating chart
• Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
• Process GL / Vendor and customer check deposits
• Order and manage office supplies for department
• Act as liaison between department and IT for hardware / software requests, submitting help desk tickets, and general IT troubleshooting
• Assist with flowers / gifts for sympathy / babies / retirement etc.
• Ensure annual registration / renewal of company-owned, WI-based vehicles
• Ad hoc projects, as requested

Travel & Expense Responsibilities

Credit Administration Responsibilities

Minimum Job Requirements

Preferred Job Requirements

Great Reasons to work for Generac :

Physical Demands : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.