Development Events & Volunteer Manager

Job Description

Job Description

Description :

Position Title : Development Events & Volunteer Manager

Department : 60 – Development

Reports To : Director of Development

FLSA Status : Exempt

To perform this position successfully, an individual must be able to perform each duty and / or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Position Summary :

The Development Events & Volunteer Manager serves as the liaison for O-pa’s affiliate groups, Presenters Circle and Young Patrons Circle, oversees all donor events including cultivation / stewardship events, capital campaign-related events, and manages the donor lounges. Performance goals include achievement of the Presenters Circle and Young Patrons Circle revenue and membership goals. Values points-of-view and experiences that are shaped by each individual’s unique background, celebrates diversity and actively stands as an ally. Must adhere to O-pa’s Core Values of Team, Inclusion, Trust and Integrity.

Position Duties and Responsibilities :

Presenters Circle

• Serves as the O-pa staff liaison and facilitates all communication between the Presenters Circle and O-pa.
• Manages all events including the Annual Meeting, Family Event, behind-the-scenes events, and other engagement activities.
• Creates annual budget and tracks expenses.
• Reviews membership and financial reports with the Development Systems Coordinator and communicates the status to its Executive Committee on an ongoing basis.
• Creates membership materials and manages the membership drive in collaboration with its Board to increase financial support and to build awareness of the Presenters Circle and O-pa.
• Prepares materials and attends monthly Board meetings including arranging an O-pa speaker / programming component, reporting on any relevant O-pa information, and preparing and providing copies of all meeting materials.
• Prepares materials and attends the Presenters Circle monthly Executive Committee meetings.
• Assists the Presenters Circle and VP of Development with planning all aspects of the biennial fundraiser Broadway Ball and biennial friend-raiser Stage Party.
• Reviews annual membership and revenue goals with the Development Systems Coordinator.
• Manages and tracks all event details (i.e. reservations, dietary preferences, etc.) through the Tessitura database.
• Oversees that all event donations and membership payments are entered in Tessitura and that acknowledgements are sent in a timely manner.
• Updates the Presenters Circle social media and website portals.
• Tracks volunteer opportunities, hours and staffing.

Young Patrons Circle (YPC)

Donor Special Events

Donor Lounges

Requirements :

Minimum Experience and Qualifications :

Minimum Education Requirements :

Supervisory Responsibilities :

Physical Demands :

Equipment / Machinery Used :