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SR Benefits Specialist

SR Benefits Specialist

Beacon Health SystemGranger, Indiana, United States, 46530
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SR Benefits Specialist

Inspire Health. Deliver Compassion. Advance Your Career.

Reporting to the Director of Benefits & Compensation, the Sr. Benefits Specialist will bring a strategic mindset, operational rigor, and a passion for associate service to support our evolving workforce needs.

At Beacon Health System , we are more than a healthcare provider — we are a mission-driven organization deeply rooted in trust, respect, integrity, and compassion . Our team members are innovators, collaborators, and trusted partners to our community.

Why Beacon?

At Beacon, you’re part of something bigger :

  • A Leading Regional Health System with over 8,000 associates serving Indiana and Michigan.
  • Invested in You : From cutting-edge tools to robust benefits and growth opportunities, we support your success.
  • Rooted in Purpose : Every decision, every service, every improvement stems from our commitment to The Beacon Way — a six-point operating system that centers innovation, accountability, and clarity.
  • Trusted by Our Community : Recognized for clinical excellence and community impact, Beacon remains a top choice for patients and professionals alike.

Assist the Benefits Team by :

  • Assisting Benefits Team associates with any questions or concerns. Communicating any concerns or problems to the Director of Benefits & Compensation as needed.
  • Assists / schedules proper training for new benefit team hires.
  • Planning and coordinating ongoing training for team as needed.
  • Coordinates and recommends changes to the Benefits Team processes to ensure efficient operations and excellent customer service provided to associates.
  • Assist or take charge of any escalated issues that need deeper research or appeals from associates.

    • Coordinates Beacon Health System's (BHS) retirement plans by :

  • Ensuring compliance with provisions of the Employee Retirement Income Security Act (ERISA). Supervising the preparation of reports and applications which, by law, must be filed with federal and state agencies (such as the IRS, Department of Labor, Indiana Insurance Commission and other regulatory agencies).
  • Processing all invoices related to the retirement plans.
  • Acting as a resource for employees and retirees regarding Beacon's retirement plans.
  • Updating retirement guides for associates and managers.
  • Counseling potential retirees (and their spouses, if applicable) on retirement plan options.
  • Serving as the primary participant and vendor liaison for all retirement plans, include terminated plans, including assisting with paperwork, annual compliance testing, preparing EPCRS as needed, QDROS, annual true up process, annual auto increase process.
  • Preparing and filing of Form 5500's for various plans.
  • Primary contact for the annual benefit audit and all other audits pertaining to the retirement plans as needed.
  • Partnering with Marketing to ensure proper communication regarding the retirement plans.

    • Acts as a liaison with the benefit plan Third Party Administrators (and other vendors) and provides excellent customer service when assisting employees regarding their benefits by :

  • Serving as a contact for employees, from all BHS entities, for benefits-related questions or concerns (higher level questions that require investigation, etc.).
  • Responding in a timely manner to inquiries from associates (either on the phone or in person) and explaining various benefits, including : paid benefit time, health insurance, dental insurance, life insurance, flexible spending accounts, COBRA, tuition reimbursement, employee discounts and other applicable employee benefits.
  • Resolving benefits-related problems and / or concerns for associates in a timely manner, which can include communicating with the Third-Party Administrators (or other vendor), as necessary, on the associate's behalf.
  • Developing and maintaining working relationships with the Third-Party Administrators and other vendors.
  • Playing a key role in activities related to Open Enrollment.
  • Primary contact for audits pertaining to the insurance plans as needed.
  • Communicating with the Benefits Administrator regarding any adjustments to be made to the employee data that is maintained in PeopleSoft (for example, benefits added or terminated).
  • Assisting with the MyChoice Accounts (HSA / FSA / DCFSA). Preparing the BAS53 report and ensuring proper amounts are paid to associates.
  • Assisting with the annual testing for the benefits portal. Ensuring all benefits are presented properly to create a seamless experience for all associates.

    • Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by :

    Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by :

  • Assisting with creation and communication of new associate orientation information. Ensuring all orientation materials are accurate and up to date.
  • Preparing routine administrative and benefits-related reports (for example, by gathering data from department reports); also calculating and compiling statistical data for reports.
  • Communicating with the Director of Benefits & Compensation, in a timely manner, regarding concerns or potential problems.
  • Assisting with special benefits projects as requested.
  • Participating on task force groups or committees as requested.
  • Completing job-related assignments and special projects as required.
  • Collaborate with the benefits team on all benefits communications.

    • ORGANIZATIONAL RESPONSIBILITIES

    Associate complies with the following organizational requirements :

  • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license / certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position / department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.

    • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way :

  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

    • Education and Experience

  • The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of an undergraduate degree in Human Resources Management, Business Administration or a related area. Related experience may be substituted in lieu of a Bachelor's degree. Three to five years of related human resources experience (i.e., working with retirement plans and other benefits) is required.

    • Knowledge & Skills

  • Requires thorough knowledge of human resources policies, practices and procedures as well as an understanding of state and federal regulations governing human resources practices related to pension plans and programs (such as the Rewards for Savings Plan).
  • Demonstrates proficiency in basic computer skills (i.e., data entry, word processing and Excel). A basic understanding of database applications is desired.
  • Requires excellent math skills and the ability to pay close attention to details.
  • Demonstrates the interpersonal and communication skills (both verbal and written) necessary to interact effectively with staff, management, physicians and outside contacts. Presentation skills are also required.
  • Demonstrates tact, professionalism and flexibility when interacting with a variety of people. Must also display sensitivity to employees' personal situations.
  • Demonstrates the ability to ensure confidentiality and use discretion and sound judgment when making decisions and responding to questions and requests for information.
  • Requires organization, analytical and problem-solving skills and the ability to work independently.

    • Working Conditions

  • Works in an office environment. Works in a fast-paced environment requiring the ability to prioritize workload in order to meet deadlines.

    • Physical Demands

  • Requires the physical ability and stamina to perform the essential functions of the position.

    • PI40c7628c3940-30511-38796225

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    Benefit Specialist • Granger, Indiana, United States, 46530

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