04838 - Assist Div Admin ASD

Assist Div Admin ASD

Plan, organize, lead and manage ASD procurement functions statewide. Serve as liaison to ensure the necessary support for all business and program functional areas are provided to other VDOT divisions and districts. Provide strategic direction, performance standards, training and reporting capabilities to internal and external users. Maintain quality assurance and quality control program for ASD procurement.

How you will contribute :

• Develop Policies and Procedures : Ensure proper procurement policies, procedures and controls are in place and measure effectiveness of policies and procedures in meeting business goals and customer needs. Identify and implement improvement strategies to increase efficiency and effectiveness in procurement operations.
• Performance Goals and Service Levels : Lead teams to meet established performance goals and provide excellent customer service. Develop, implement and monitor performance results for competitive bids, competitive negotiations, and sole source procurements. Support teams through timely review of and guidance on procurement documents.
• Programmatic Oversight : Oversees and directs the administration of assigned program area within established guidelines, laws, policies, and procedures. Statewide oversight for all procurement and contracting services to VDOT's districts and divisions. Develop and establish policies and operating procedures, long range goals and objectives for VDOT's procurement and contracting program. Advise and instruct Procurement Managers on procurement issues. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Consult with the Office of the Attorney General and collaborate to provide advice and guidance on protests, contractual disputes, and resolution.
• Quality Assurance and Contractor Compliance : Oversee procurement compliance reviews and quality assurance and quality control functions ensuring the effective delivery of procurement and contract administration activities. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders.
• SWAM and VDOT Compliance : Advises and instructs procurement managers on procurement issues; insuring that SWaM procurement goals are met; assisting in the implementation of marketing programs to encourage SWaM participation; reviewing audits from Assurance and Compliance Office (ACO), Auditor of Public Accounts (APA), and Virginia Department of General Services (DGS); preparing responses and ensuring all procurement related audit findings are corrected and systems and processes are intact to maintain compliance.

What will make you successful :

Minimum Qualifications :

Additional Considerations :

VDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.