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Administrative and Data Coordinator

Nashville Public RadioWashington, DC, US

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Overview

The Foundation for Food & Agriculture Research (FFAR) is a nonprofit organization that builds public-private partnerships to fund bold research addressing the biggest challenges in food and agriculture. FFAR is committed to providing every person access to affordable, nutritious food grown on thriving farms. The Foundation pioneering scientific and technological innovation by funding research that fills critical research gaps. Ultimately, FFAR's partnership and results benefit farmers, consumers and the environment.

FFAR's research is a core facet of the organization, developed in collaboration with industry, government, academia and nonprofit institutions. FFAR increases scientific and technological research, innovation and partnerships to reach an ambitious goal : a U.S. food and agriculture system that supports producers and their communities, sustains the environment and enables processors and retailers to deliver foods that equitably nourish our population.

FFAR works toward this goal by focusing on four interrelated, strategic Priority Areas that together aim to provide the impacts stakeholders need to improve and advance the food and agriculture system :

Cultivating Thriving Production Systems
Sustaining Vibrant Agroecosystems
Bolstering Healthy Food Systems
Strengthening the Scientific Workforce

Position Description

FFAR is seeking an administrative & data coordinator to join the growing Partnerships & Development (P&D) Team during an exciting time in the organization's history. This position plays an important role in providing organizational and administrative support, facilitating the program data management process and creating public-private partnerships.

This position reports to the vice president (VP) of Partnerships & Development and plays a key role in the smooth operations of the P&D Team. This position helps maintain the partnerships and development database and collaborates across internal departments as needed to help the team advance priorities.

Duties & Responsibilities

With guidance from VP, work in conjunction with the P&D operations manager to implement efficient administrative procedures to improve department operations

Maintain accurate and up-to-date records in the CRM system by supporting the entry of contact, organization and meeting information

Proactively identify and flag duplicate or outdated records in preparation for data cleanup initiative. Enter data into the team management tools for partnerships and fundraising; manage the fundraising database including data entries, reports and maintenance

Ensure accuracy and consistency of records and reconcile data as needed on an ongoing basis

Prepare as required, in collaboration with P&D operations manager presentations and materials VP needs for board meetings, including visualizations of key metrics and performance indicators. Generate reports and information for presentations

Serve as the P&D Team's owner of a Sharepoint dashboard to be developed

Organize and maintain files, contracts and partnerships documents in Sharepoint

Schedule and, at times, prepare logistics for external partner meetings, including coordinating multiple calendars across time zones to schedule partner meetings and coordinate meeting agenda preparation

Manage the P&D conference tracker and update it as needed. Work with P&D Team members to track conference and convenings attendance and update CRM system accordingly

Manage an automated Customer Relationship Management (CRM) system base including acknowledgements letters to be sent to donors

Maintain and improve the artificial intelligence (AI) based P&D newsletter – currently in development- and publish it on a regular basis

Work collaboratively with FFAR Communications, Science, Grants and Operations Teams on projects, events and related activities

Contribute to departmental goals and assist with the smooth flow of development operations by accomplishing related duties

Collaborate with P&D operations manager to ensure a smooth, accurate and clear migration of data to a new CRM system

Qualifications

Bachelor's degree in nonprofit management, communications or related field

Three to four years of administrative experience in a dynamic, fast-paced environment; experience reporting to or engaging with executive level managers

Proven experience with data entry, database management and / or data reconciliation preferred

Experience with CRM platforms is a plus

Comfortable managing multiple projects, priorities and deadlines

Knowledge of Microsoft Office 365 Suite required

Experience in successfully engaging with external partners to set up meetings while helping protect the partnership

Strong writing, editing and proofreading skills with keen attention to detail

Willingness to take the initiative and problem solve

Strong critical thinking, research, analytic and organizational skills

Ability to work both independently and cross-functionally with the Partnerships & Development Team and across departments

Commitment to the highest standards of donor service and professionalism

Application & Nomination Process

Please click to apply for this role. Applicants must include both a cover letter and resume. Incomplete packages will not be considered. FFAR reviews applications on a rolling basis and will accept applications until a candidate is selected.

Additional Information

This position requires long periods of sitting at a desk and working on a computer. Occasional travel may be required. Additionally, this position will work closely with the VP of Partnerships & Development and may be asked to come into the FFAR office located in downtown Washington, D.C. to attend key meetings and events. Work outside of normal business hours may be required.

Benefits Offerings

Comprehensive medical insurance

100% company paid dental and vision insurance for employee and family

100% life and disability insurance

6% 401k match – fully vested after first contribution

Employee assistance program

Robust vacation, sick and holiday leave

On-site gym with free access for employees

Training and professional development opportunities

EEO Statement

FFAR is an equal opportunity employer. Applicants are considered for positions without regard to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, sexual orientation or gender identity, or any other category protected by applicable federal, state or local laws.

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Administrative Coordinator • Washington, DC, US