Procure to Pay Specialist

Pinellas County GovernmentClearwater Beach, FL, US

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Procure to Pay Specialist

Location : 509 East Avenue South, Clearwater, FL 33756

Schedule : Monday - Friday, 8am - 4 : 30pm

Under general supervision, the Procure-to-Pay Specialist supports and facilitates the full procure-to-pay cycle within the Construction & Property Management Department (CPM). The position performs technical and administrative work in support of CPM purchasing operations, working closely with Purchasing, the Clerk's Finance Division, and departmental stakeholders to process purchase orders, change orders, and purchasing card transactions. The Specialist is also responsible for vendor management, including onboarding, compliance monitoring, issue resolution, and performance oversight, while providing outreach and training coordination for CPM employees on procure-to-pay systems and ensuring compliance with County policies and audit requirements.

What Would You Do?

Processes purchase requisitions, creating encumbrance releases against County contracts for the purpose of facilitating the purchasing process for CPM operations;
Processes change orders for CPM operations;
Processes day-to-day functions and operations of the Board of County Commissioners Purchasing Card and Credit Card Acceptance Programs;
Conducts procurement training sessions for County staff related to Oracle EBS functionality specific to procure to pay functions;
Recommends and maintains procure to pay policy and procedure updates;
Maintains documents, files, and records to ensure an accurate audit trail and compliance with policies; develops and updates reports to provide timely reference and decision-making support;
Assists staff and / or vendors for the purpose of providing information and facilitating purchasing process;
Contacts vendors and employees for the purpose of verifying information and / or responding to inquiries and to expedite orders;
Responsible for vendor management activities, including onboarding, maintaining vendor records, monitoring performance and compliance, resolving invoice or contractual issues, and serving as the primary point of contact for vendor communication;
Represents the Purchasing Department on committees pertaining to procure to pay processes;
Performs other related job duties as assigned.

What Do You Need To Have?

Education and Experience

Four (4) years of experience in accounting techniques, purchasing, and / or procure to pay processes; or an Associate's degree with a major coursework in finance, accounting, business administration, public administration, computer systems, or related field and two (2) years of experience as described above; or an equivalent combination of education, training, and / or experience.

Florida Driver's License or Florida Commercial Driver's License and endorsement, if any.

Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and / or disaster situations.

Other knowledge, skills, abilities, and credentials required for a specific position.

Knowledge, Skills and Abilities

Knowledge of purchasing and / or public accounting, principles, procedures, and / or practices;

Knowledge of governmental budgets;

Knowledge of standard software applications such as word processing, spreadsheets, email, Internet access, and data processes;

Knowledge of Business English, spelling, arithmetic and bookkeeping standards;

Ability to operate a personal computer and apply basic software applications;

Ability to deal with vendors and employees with tact and diplomacy in resolving stressful or conflicting situations;

Ability to prepare and manage accurate records and utilize County enterprise software;

Ability to train departmental staff related to procure to pay functionality and conduct training classes countywide;

Ability to communicate clearly and concisely orally and in writing;

Ability to maintain and retrieve statistical and factual reports and provide appropriate assistance.

Our benefits rank among the top in the area!

Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.

We have deferred compensation programs and wellness centers to name a few perks.

Want To Learn More?

Please review the full classification description with the Physical / Mental Demands and Working Conditions at the below link.

Procure to Pay Specialist, C21

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Specialist • Clearwater Beach, FL, US