Administrative Associate 3, VPDoR Central Office

Administrative Associate 3

Stanford's Office of the Vice Provost and Dean of Research (VPDoR) is seeking an 100% FTE Administrative Associate 3 with a strong professional presence and high level of discretion to provide financial, operational, administrative, and project support to our central office as a member of the administrative support team. This position reports to the Special Assistant to the Dean / Manager of Administrative Support Services.

We are a highly collaborative team that is part of a larger operations family that encourages and supports opportunities for professional growth and provides a positive working experience for all team members. This position will have the opportunity to collaborate with a wide variety of individuals (faculty, staff, executives, etc.) to accomplish our unit's goals and meet the required deadlines.

The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal, communication skills, and attention to detail. The position requires a motivated person with a positive attitude and a passion for customer service, learning new and unfamiliar business topics, policies and procedures as they relate to the role - the ability to translate this information into operational success will be critical. The position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. Dedication to supporting others while managing a wide variety of tasks in a fast-paced environment with frequently shifting priorities will be key for a successful candidate.

If you believe that this opportunity is a match for your knowledge, skills, and abilities, this position is ideal for you. We encourage you to apply. This position will be based on the Stanford historic campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

School / Unit Description

The Stanford Vice Provost and Dean of Research (VPDoR) office advances, nurtures and safeguards Stanford's research ecosystem. It recommends and promulgates new research policies and oversees implementation. VPDoR also provides financial and operational oversight for independent academic units and research support offices. Our community ranges broadly, consisting of esteemed alumni, world class faculty and students, dynamic staff and administrators and including some of the world's most successful leaders. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to accomplish its mission by conducting cutting-edge research with the objective of formulating innovative solutions to global challenges through interdisciplinary research activities.

The mission of VPDoR Central office is in providing guidance and support to facilitate, nurture, and safeguard a thriving research ecosystem.

Our vision is to encourage and facilitate interdisciplinary and disciplinary research and innovation

• Ensure Stanford's research community earns and maintains public trust;
• Sustain a culture of integrity and operational excellence; and,
• Celebrate diversity of individuals and ideas.

Position Summary

The Administrative Associate 3 will provide support and coordination of financial, administrative, and operations-related functions within the Vice Provost and Dean of Research Central Office.

Core Duties

Minimum Requirements

Education & Experience (Required) : High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required) : Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects and routine tasks. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions.

In addition, our preferred qualifications include Knowledge of Stanford University systems and policies. Experience planning and coordinating a wide variety of events.

Working Conditions

Onsite / Hybrid

Eligible for Hybrid Work Arrangement : After completing initial training, employees may have the opportunity to transition to a hybrid work schedule

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources.

Work Standards

The expected pay range for this position is $39.20 to $45.56 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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