Hybrid Executive Assistant to Founder / President
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Job Description
A successful, rapidly growing construction and real estate firm that has been in business for 4 years in looking for an Executive Assistant to the Founder / President. The company’s focus is on large commercial and residential projects. The current EA is being promoted internally and will assist with the transition. The current office is in the west 20s and in July there will be a new office in the west 30s. The Executive Assistant will have their own office at the new location. The firm has 90 employees. Travel requested one night every six weeks to the Florida office for executive meetings. The role is hybrid-4 days in office, 1 day remote.
About the Job :
- Vet and prioritize the CEO’s emails and draft responses
- Coordinate and track key initiatives-follow up with department heads
- Be the vital communication bridge across departments, board members, and with external partners
- Prepare materials for meetings and attend meetings with the President
- Handle confidential and sensitive information with discretion
- Prepare presentations, reports, and briefing materials for executive and board meetings
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Manage the CEO’s calendar, priorities, and scheduling across multiple time zones
- Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
- Planning and executing internal and external meetings and events
- Oversee administrative tasks including expense reports, correspondence, and document organization
- Minimum help in the personal arena – bill paying, personal appointments
- Limited off-hour availability
About You :
Salary, Benefits (medical, dental, vision) basic plan paid 100% by the firm, 401K, Paid Vacation,
Hours : 8-5
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Executive Assistant • New York, NY, US