Office Administrator

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary :

Goldbelt Frontier LLC is seeking a Office Administrator to support the Defense Health Agency (DHA) Business Operations and Executive Support Services (BOESS). This position contracts to provide administrative support for the office space, including senior executive staff support management, facilitation and coordination of official correspondence management, task tracking, coordination of conference room reservations, and support for travel arrangements. Expected 5-year contract contingent upon award.

Responsibilities

• Provide executive administrative support for the leadership including, but not limited to, Division Chief, Chief Operating Officer (COO) and Chief, Business Operations.
• Maintain, track, and evaluate all DHA official taskers and correspondence using Government furnished tools.
• Provide office correspondence and documentation support.
• Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Maintain appointment calendar for the Division Chief, Chief Operating Officer (COO) and Business Operations Chief.
• Maintain official files in accordance with DHA records management guidance.
• Assist in coordinating agenda of senior management team meetings, off-sites, staff meetings.
• Manage SDD conference room calendars, resolve conflicting reservation requests, post signs as needed, receive office visitors; execute office supply process, maintain inventory, procure, and stock new supplies.
• Assist with military travel and provide support for official travel; provide office correspondence support, publish phone rosters, pickup / deliver office mail, support SDD office automation. Travel arrangements shall be secured within 3 days upon receipt of requirement.
• Support SDD All-Hands and other official events including space reservations, staff notifications, setup, logistics support and breakdown.
• Provide office correspondence and documentation support. Draft, staff and edit various communications documents including internal and external memoranda. Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Perform additional duties as needed.

Qualifications

Necessary Skills and Knowledge :

Minimum Qualifications :

Preferred Qualifications :

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

J-18808-Ljbffr