Program Assistant, Foundation Relations

Foundation Relations Program Assistant

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 300 East River Rd, Rochester, New York, United States of America, 14623

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 100006 Ofc Sr Vice Pres Advancement

Work Shift : UR - Day (United States of America)

Range : UR URG 107 H

Compensation Range : $23.06 - $32.29

Responsibilities

The Foundation Relations (FR) Program Assistant serves as the data manager for the FR office, maintaining activity, gift, and payment trackers, OASIS, and Proposal to enable timely and accurate planning, tracking and reporting of activity and outcomes. Reporting to the Assistant VP for Foundation Relations, the Program Assistant maintains and updates the FR office's OASIS User Guide. The Program Assistant also covers additional FR office support functions as needed.

Essential Functions

• Compiles, confirms and proactively updates key data on Foundation Relations (FR) activity and outcomes via the FR Activity Tracker.
• Interfaces with the FR team, as well as IORA and GDR (Gift and Donor Records) to actively seek out information / track activity and progress of FR asks, including both LOI's and proposals.
• Compiles accurate reports on funding across the University of Rochester, including detailed analysis / reports of foundation activity, pulling from IORA and GDR / OASIS for the AVP of Foundation Relations on a monthly and ad-hoc basis.
• Tracks pre- and post-award activities and updates all relevant reports and databases, including interfacing with ORPA, GDR and ORACS as needed.
• Tracks activity related to gift / grant payments and electronic funds transfers to ensure accurate accounting / record keeping and reports for the AVP of FR. Includes ensuring the FR office has formal paperwork regarding ask outcomes, tracking grant agreements, pledges, payments, gift totals, projections, etc.
• Other duties as assigned.

Minimum Education & Experience

Knowledge, Skills and Abilities

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.