Project Manager, Strategic Ventures (2 Years Fixed-Term)

Project Manager

The Stanford Medicine Industry Relations team is seeking a project manager to oversee the development and execution of various activities for a strategic partnership between Stanford Medicine and an industry partner. This strategic partnership aims to fulfill Stanford Medicine's mission to "predict, prevent, and cure" through the application of innovative research to improve healthcare and advance science. The strategic partnership activities include multiple research projects, research symposiums, scientific exchange programs, VIP hosted events on campus, and various governance and leadership meetings.

The project manager has a key role in planning, organizing, facilitating, and executing the day-to-day operations for the partnership's activities. Successful project managers will be exceptionally organized, highly motivated, customer-service oriented, capable of working independently, and experienced working with faculty, senior leaders, and physicians. The project manager will engage with world renowned faculty, senior leaders, and a wide range of individuals at many levels. This role will reflect the Industry Relations team in front of industry executives and Stanford Medicine leadership, so a professional demeanor is necessary.

This position is a Project Manager 1 General, intended to take projects from original concept through final implementation on contained risk assignments (projects have mechanisms or managerial controls to minimize risk). Work is typically comprised of 50% time contribution towards project leadership and 50% as a technical contributor.

The Stanford Medicine Industry Relations team was created to serve as the front door for organizations interested in exploring strategic relationships with Stanford Medicine. We collaborate with key stakeholders and offices across campus to plan and execute projects quickly and efficiently. By joining the Stanford Medicine Industry Relations team you're joining the front lines of an exciting revolution in health care.

The Stanford Medicine Industry Relations team believes diverse work teams provide better results and encourage women and underrepresented minorities to apply.

Duties include

• Responsible for the oversight of all activities under the collaboration, including performance metrics, financial reports, project milestone report out, timelines, and adherence to contract terms and institutional policies.
• Plan and prepare for quarterly Joint Steering Team meetings.
• Facilitate the contracting process for each accepted SRA, including sub-contracts and budget. Pull together various stakeholders to resolve contracting issues and work to resolve issues.
• Plan and execute annual plenary leadership meetings and research symposiums.
• Work cross-functionally with the appropriate stakeholders and staff in support of multiple industry partner needs and objectives.
• Compose and draft documents and correspondence for presentations, course handouts, conferences, seminars, and reports. Perform substantial editing and fact-checking. Create, maintain, modify, and / or ensure the accuracy of content in various documents, reports, media, and / or websites.
• Own and manage all logistics for multiple travel opportunities for those involved with the collaboration.
• Help project teams analyze project goals / deliverables and develop sequenced action plans to execute. Create KPIs. Monitor project progress and status and realign with action plan when off track.
• Leverage resources and assets to drive projects forward. Examples include : Stanford contracting and compliance offices, Research IT, Stanford Medicine leadership for project support, SHC operational support, Secondary Data Use committee reviews, etc.
• Provide operational and administrative support to a joint governance body responsible for monitoring the progress of the partnership, prioritizing initiatives, and overseeing the allocation of funding, including document management, the creation of meeting agendas, meeting facilitation, and the generation of regular status summaries and reports.
• Responsible for the successful administration of research projects, including RFP process, maintenance of master files, guiding Pls through the contracting process, communication with applicants, back-end processing, and tracking of individual grants.
• Lead daily or weekly study huddle meetings to raise issue awareness and resolve obstacles. Bring in external Stanford departments and SMEs as needed. Liaison with vendors as needed. Escalate issues as needed to the correct level of the organization for resolution.
• Serve as the primary point of contact to collaboration leaders and liaise between leaders, researchers, and various stakeholders across both institutions e.g. communications, legal, privacy, etc.) as necessary to realize the collaboration vision.
• Assist key stakeholders and collaboration leaders in developing and executing change management strategies.
• Some projects may require IRB, data, stem cell, or animal review.
• This position reports to an Industry Relations Sr. Relationship Manager.
• Other duties may also be assigned.

Desired Qualifications :

Education & Experience (Required) :

Bachelor's degree in a related field and three years relevant experience or a combination of education and experience. Experience in management of projects of moderate size / complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting.

Knowledge, Skills and Abilities (Required) :

Physical Requirements

Working Conditions :

80dB TWA, allergens / biohazards / chemicals / asbestos, or heavy metals or work on roofs at heights greater than 10 ft.

Work Standards :