Talent.com
Executive Administrative Assistant and Office Manager

Executive Administrative Assistant and Office Manager

Group 1 AutomotiveHouston, TX, US
job_description.job_card.1_day_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant And Office Manager

Group 1 Automotive, Inc. is a Fortune 250 company with over $19 billion in annual revenues in 2024. The company owns and operates 200+ automotive dealerships, 267+ franchises, and 46+ collision centers across the United States and the United Kingdom, offering 34 brands of automobiles.

As the Office Manager, you'll be the go-to person for the accounting shared services leadership team, playing a key role in keeping our office running smoothly. Your daily tasks will involve a variety of administrative and logistical duties, including managing office operations, handling facility maintenance, and overseeing vendor relationships. The ideal candidate would be a detail-oriented problem-solver who thrives on managing multiple priorities and can maintain a professional, efficient work environment. This is a full-time position.

Title : Executive Administrative Assistant and Office Manager, Business Service Center - Accounting

Department : Accounting Administration

Schedule : 8 : 00 AM-5 : 00 PM, Monday through Friday, Overtime as necessary

In addition to a competitive salary, we offer the following benefits :

  • Heath, Dental & Vision insurance
  • Life & Disability insurance
  • 401(k) plan with company match
  • Paid vacation
  • Employee Stock Purchase Plan
  • Employee Vehicle Purchase Program
  • Professional work environment, with job training and advancement opportunities

Description of Responsibilities :

  • Executive & Administrative Support : Act as the primary point of contact for the Controller. Manage and organize the Controller schedules, including appointments, meetings, and travel. Prepare reports, presentations, and correspondence, and assist with special projects as needed.
  • Office & Facility Management : Direct and manage all aspects of office operations, facility maintenance, and front desk activities. Lead a high-performing team through the full employee lifecycle : talent acquisition, onboarding, scheduling (including contingency planning), coaching, performance management, and disciplinary actions. Establish and enforce accountability by communicating clear job expectations, monitoring contributions, conducting formal performance evaluations, and recommending compensation and promotion actions. Act as the primary operational liaison for all building and facility inquiries.
  • Vendor Relations : Oversee the end-to-end lifecycle of all vendor relationshipsfrom evaluation and onboarding to performance monitoring and offboarding. Drive cost efficiency, quality assurance, and reliability by proactively identifying and assessing new vendors and managing existing contracts. Ensure compliance with all organizational goals, budget constraints, risk mitigation protocols, and regulatory requirements, serving as the central point of oversight.
  • Logistical Coordination : Schedule and coordinate meetings, conferences, and video calls. Manage calendars for training and conference rooms.
  • Data & Records Management : Maintain and update databases, spreadsheets, and other essential records. Manage expenses for the Senior Leadership Team and Corporate Controller using Emburse.

    • Desired Qualifications / Requirements :

  • Experience : At least 5 years of administrative experience, with a minimum of 3 years supporting a senior executive in a fast-paced environment.
  • Skills : Exceptional organizational skills and attention to detail. Proven ability to manage multiple tasks, prioritize deadlines, and solve problems proactively. Excellent verbal and written communication skills are essential for interacting with executives, colleagues, and external stakeholders.
  • Attributes : The ability to handle sensitive and confidential information with discretion is vital. You should have outstanding interpersonal abilities and be skilled at building effective relationships.
  • Technical Proficiency : Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint) and various calendar management software
  • All applicants must pass pre-employment testing to include background checks, and drug testing to qualify for employment

    • If you are in alignment with our values of Integrity, Transparency, Professionalism, Teamwork and Respect - now might be the time for you to accelerate your career as part of the best company in automotive retail. Apply today or refer to a qualified friend.

    Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify

    serp_jobs.job_alerts.create_a_job

    Administrative Assistant Office • Houston, TX, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Senior Administrative Assistant

    Senior Administrative Assistant

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Administrative Assistant to support leaders at scale.Key Responsibilities Manage foundational administrative tasks including calendar management, travel, and exp...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Thind ManagementSpring, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant With Administrative & HR Responsibilities.Welcome to Thind Management, a family-owned management company where we strive to provide exceptional service and unforgettable experie...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Southend PharmacyHouston, TX, United States
    serp_jobs.job_card.permanent
    Houston-based, independent compounding pharmacy specializing in sterile medications and personalized pharmaceutical solutions. Licensed in over 30 states, we partner with healthcare providers to del...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to CEO

    Executive Assistant to CEO

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Assistant to the CEO.Key Responsibilities Manage the CEO's calendar and coordinate complex travel arrangements Prepare meeting agendas, materials, and summa...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant III

    Administrative Assistant III

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Assistant III to provide administrative and staff support to an organizational unit. Key Responsibilities Schedule appointments and travel arrangements, ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Office Manager

    Office Manager

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for an Office Manager.Key Responsibilities Serve as the main point of contact for visitors, vendors, and property personnel Manage office activities, including scheduling ve...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant, AWSI Energy and Utilities

    Executive Assistant, AWSI Energy and Utilities

    AmazonHouston, TX, US
    serp_jobs.job_card.full_time
    AWSI Energy and Utilities Administrative Support.Do you see yourself as a substantial contributor to the success of innovative business leaders? Amazon Web Services (AWS) is seeking an exceptionall...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Executive Assistant I_MA10

    Executive Assistant I_MA10

    Sunrise SystemsHouston, Texas, United States
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Job Title : Executive Assistant I_MA10.Duration : 12 months on Contract.Note : Candidate must have experience in scheduling international travel and management of VISA process.Manage scheduling / calend...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Senior Executive Assistant

    Senior Executive Assistant

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    Executive Assistant, Global People Services.Key Responsibilities Provide high-level administrative and strategic support to senior executives Manage complex calendars and coordinate global trave...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    nTech WorkforceHouston, TX, US
    serp_jobs.job_card.full_time +2
    Duration : 6-12 Months Contract.W2, Contract-to-Hire, initial 6–12-month contract.This position is onsite in Claremore, Oklahoma. Shift Schedule : 7 : 30am to 4 : 00pm (M-F).Overview & Responsib...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Accredo PackagingSugar Land, TX, US
    serp_jobs.job_card.full_time
    Executive Administrative Assistant.It's fun to work in a company where people truly BELIEVE in what they're doing!.We're committed to bringing passion and customer focus to the business.Salary rang...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    TranswesternHouston, TX, US
    serp_jobs.job_card.full_time
    The Executive Assistant provides high-level administrative professional support to the Chief Human Resources Officer (CHRO) and the Chief Financial Officer (CFO), with the opportunity to provide su...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    Pep BoysHouston, TX, US
    serp_jobs.job_card.full_time
    Contribute to the growth of the organization across all lines of business through customer engagement, expert product and service knowledge, follow-up, and follow through at the service desk, on th...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    TradeJobsWorkForce77056 Houston, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant Job Duties : Conserves executive's time by reading, researching, and routing corr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant (Houston)

    Executive Assistant (Houston)

    Southend PharmacyHouston, TX, US
    serp_jobs.job_card.part_time +1
    Houston-based, independent compounding pharmacy specializing in sterile medications and personalized pharmaceutical solutions. Licensed in over 30 states, we partner with healthcare providers to del...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    VirtualVocationsPasadena, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Administrative Assistant to support the CEO by managing communications, scheduling, and coordination. Key Responsibilities Manage the CEO's calendar, inbox, a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Remote Executive Assistant

    Remote Executive Assistant

    VirtualVocationsHouston, Texas, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    A company is looking for an Executive Administrative Assistant to provide high-level administrative support to multiple executives in a remote setting. Key Responsibilities Manage comprehensive ca...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Account Executive - State Government

    Account Executive - State Government

    VirtualVocationsSugar Land, Texas, United States
    serp_jobs.job_card.full_time
    A company is looking for an Account Executive (State & Local Government - Midwest).Key Responsibilities Develop and maintain relationships with state and local government clients Identify and pu...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant I

    Executive Administrative Assistant I

    Abacus Service CorporationHouston, TX, US
    serp_jobs.job_card.full_time
    Executive Administrative Assistant.Period : 11 / 27 / 2023 11 / 26 / 2024 (Temp to Hire).Role would be eligible to work from home 1 day / week. The Executive Administrative Assistant will provide administrati...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Office Manager

    Office Manager

    PanelmaticHouston, TX, US
    serp_jobs.job_card.full_time
    Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to suppo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days