Manager of Substance Abuse Programs

Manager of Substance Abuse Programs

The Bay Area Rapid Transit District (BART) is seeking a Manager of Substance Abuse Programs to join its Human Resources Department management team.

The selected candidate will be responsible for planning, managing, and overseeing the Substance Abuse Programs division of the Human Resources Department, which is responsible for administering the District's Drug and Alcohol Program, as mandated by the Department of Transportation (DOT) and Federal Transit Administration (FTA). Additionally, the Manager of Substance Abuse Programs manages, oversees, and administers the District's Employee Assistance Program (EAP) and trauma response program. The successful candidate will be responsible for ensuring District-wide compliance with all applicable federal, state, and local laws and regulations, including those mandated by the DOT and FTA. Finally, the incumbent will provide expert consultation to all levels of District management regarding regulatory compliance and medical services policies and procedures, develop and implement strategic initiatives to support intervention, rehabilitation, and prevention efforts, oversee vendor and contract performance for third-party administrators and medical service providers, and perform related duties as assigned.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process :

Deep understanding of Drug and Alcohol Testing Programs in a DOT and FTA regulated environment

Broad knowledge and understanding with Title 49, Parts 40 and 655 of the Code of Federal Regulations

Broad knowledge of public sector human resources administration in a unionized environment

Ability to effectively procure, oversee, and manage the work of contracted consultants and plan administrators

Ability to work effectively with a broad range of stakeholders

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills / performance demonstration, a written examination, and a panel and / or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his / her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

External applicants may only apply online, at www.bart.gov / jobs . Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov / jobs , or on EmployeeConnect. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information but should not consider the resume a substitute for the application form itself.

Examples Of Duties

1. Leads, develops, implements, and oversees the District's Drug and Alcohol Program, serving as the District's Designated Employer Representative (DER) as defined by federal regulation, including testing protocols, prevention programs, policy development, employee support initiatives, education and training for employees and supervisors, and compliance reporting.

2. Administers all aspects of the federally mandated alcohol and drug testing program, including pre-employment, reasonable suspicion, post-accident, random, return-to-duty, evaluation and assessment, and follow-up testing; ensures compliance with after-care monitoring procedures and requirements.

3. Ensures proper handling of Medical Review Officer (MRO) and Substance Abuse Professional (SAP) services; ensures specimen collection processes maintain chain of custody integrity and meet fraud prevention standards.

4. Provides guidance, coaching, and compliance training to employees, supervisors, union representatives, and executive leadership regarding reasonable suspicion, post-accident response, drug and alcohol regulatory compliance and related medical services, policies, and procedures.

5. Maintains comprehensive and confidential records on testing results, SAP referrals and evaluations, compliance statistics, and contractor performance.

6. Prepares and submits accurate and timely reports to the FTA, including annual Drug and Alcohol Management Information System (DAMIS) submissions, audit responses, and program updates.

7. Coordinates with SAPs and TPAs to facilitate return to duty evaluations, treatment follow-up, and compliance monitoring.

8. Interprets complex federal and state regulations and translates them into clear, actionable District policies and procedures; ensures consistent program updates in response to changes in laws or regulations pertaining to alcohol and drug testing of safety-sensitive employees and contractors.

9. Selects, supervises, trains, and evaluates assigned staff; establishes clear goals and work plans; and monitors and assesses performance and operational effectiveness.

10. Develops, implements and oversees District-wide education, intervention, and outreach initiatives that promote a drug and alcohol-free workplace, and support long-term employee wellness.

11. Secures, manages, and monitors contracts for Occupational Medical Services (OMS) and EAP.

12. Oversees DOT / FTA-related service provider agreements post-award, including performance audits, renewals, and resolution of contract discrepancies.

13. Manages the District's trauma response processes and works directly with the TPA of the EAP to ensure employees promptly receive all needed services.

14. Partners with internal stakeholders, including Labor Relations, Legal, Leave Management, and System Safety, to align program goals with organizational objectives and labor agreements.

15. Conducts internal audit and readiness reviews in preparation for external compliance inspections by regulatory agencies.

16. Performs other duties as assigned.

Minimum Qualifications

Education : Possession of a bachelor's degree in public administration, business administration, or a closely related field from an accredited college or university. Experience : The equivalent of five (5) years of full-time professional experience in drug and alcohol program management, which must have included at least two (2) years of supervisory experience in an organization with Department of Transportation-regulated testing and Federal Transit Administration safety-sensitive positions. Other Requirements : May be required to perform on call responsibilities on a twenty-four (24) hours per day, seven (7) days per week basis. Substitutions : Additional experience as outlined above may be substituted for the education on a year-for-year basis.

Knowledge And Skills

Knowledge of :

• All compliance requirements outlined in Department of Transportation regulation 49 CFR Parts 40 and 655, as well as all other federal, state and local laws and regulations related to substance abuse in public transit agencies
• Federal Transit Authority (FTA) drug and alcohol program requirements
• Best practices in workplace drug and alcohol prevention and intervention strategies
• Principles and practices of human resources management, employee wellness, and occupational health
• Principles and practices of Employee Assistance Programs (EAP) and behavioral health services
• Principles and practices of contract administration, procurement procedures, and vendor performance evaluation
• Principles of supervision, staff development, and performance evaluation
• Labor relations and collective bargaining considerations and requirements related to substance abuse policies
• Related Federal, State, and local laws, codes and regulations, including the Health Insurance Portability and Accountability Act (HIPAA) and related data privacy standards

Skill in :