Grants Administrator - Return Utah

Grants Administrator

The Utah State Historic Preservation Office is seeking to hire a part time Grants Administrator to oversee Utah Main Street's grant operations. Utah Main Street is a historic preservation based economic development program that brings together a network of passionate community members engaged in historic commercial district revitalization. We bring people together to strengthen local economies, preserve the heart of our communities, and celebrate our unique places. This position will serve as the main point of contact both internally and externally for all UMS grant programs. If you love a good spreadsheet, this might be the job for you! Principal duties include overseeing existing grant program operations, coordination between applicants and awardees, UMS staff, Department Finance, and the Federal Government when applicable, tracking different levels of review, project deadlines, status updates, payment payouts, etc. Review reimbursement requests and request payouts. Create and submit required reporting to various agencies on time. Assist with announcing grant cycles, notifying awardees, etc. Prepare applications, paperwork, contracts, etc. Coordinate on social media and UMS email announcements. Organize all grant materials for easy distribution and review among team members. Provide customer support for involved parties. Make an effort to familiarize yourself with grant specific knowledge (i.e. : historic preservation principles, a new data tool, etc.). Serve as a primary point of contact with the Department's Finance Team. If time allows, explore future grant opportunities and provide grant review assistance to Utah Main Street communities. Other duties as assigned. The State Historic Preservation Office is a collaborative group of individuals who support each other's unique programs and projects. As time allows there may be opportunities to assist with historic preservation or archaeological projects and events, data management, cemetery preservation, and more.

The ideal candidate will have the following : extensive experience in grant and / or project management. Knowledge of grant procedures and practices such as contracts, reimbursement requests, reporting, etc. Familiarity with finance and grant terminology and practices such as NOFOs, RFPs, procurement procedures, etc. Intermediate skills in Microsoft Office, Google products such as Word / Docs, Excel / Sheets, etc. as well as Adobe Acrobat and Asana. Willingness to be proactive and take initiative. Strong detail-oriented organization skills and ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines. Excellent written and verbal communication skills.

A collaborative work ethic and the ability to work effectively both independently and as part of a team. Strong interpersonal skills when dealing with both internal and external parties. Interest in or familiarity with historic preservation based economic development. Willingness to learn new systems, databases, and technology. Familiarity with or willingness to learn the Historic Preservation Fund Grants Manual. Preference will be given to applicants with experience in grant administration and State and Federal finance procedures.

The anticipated hourly pay rate is between $20 and $28 hourly dependent on experience. There may be some flexibility in the number of hours per week that must be worked but the general expectation would be 20 hours a week on average. There is a possibility that this position may allow for up to 29 hours a week on average depending on changing budgetary and workload factors but that is not expected as of this posting. The employee's schedule can be somewhat flexible but needs to largely overlap with other team members' schedules, regular business hours, etc. Hybrid work location allowed with one day per week in-office required for employees who live within 50 miles of the office (virtual allowed for those who live further away). Fully in office is also allowed depending on applicant preference.

Return Utah interested applicants are encouraged to apply. The Return Utah program is a formal career reentry program, designated for Utahns reentering the workforce after a career break. The program is tied to the state job you are applying for meaning that along with a new role and traditional on-the-job training, candidates hired will receive 16 weeks of transitional support (which includes an office technology review, coaching, career development opportunities, mentorship, networking opportunities and job market readiness training). To be eligible for Return Utah, candidates must : have prior professional / life experience and / or qualifying skills suitable for the job's functional area of interest and, a career break of one year or more at the time of application or, confirm military affiliation (as a service member, veteran, spouse or partner) or, be underemployed at the time of application.

This is a temporary position. While the Return Utah program will provide access to resources that will enable you to explore further employment opportunities, your participation does not guarantee employment with the state of Utah upon conclusion of the program.

The Utah Department of Cultural & Community Engagement isn't just another state agency. The programs we manage and the services we provide are the heart and soul of Utah. By working with local arts agencies, historical societies, volunteer organizations, libraries, museums, and other state and federal agencies, as well as the state's many indigenous and minority groups, the professionals in our department improve the lives of individuals and communities throughout Utah. The department provides a fast paced, collaborative, and energetic work environment that supports employees in balancing work and home life. We actively encourage flexible work schedules and telecommuting options where it makes sense.

Working Conditions : This role is largely conducted in a typical office setting with access to standard office equipment, however : the role also requires periodic site visits to a variety of environments, such as active construction sites and walking along busy roads. This role also requires you to have a valid Utah Driver's License and to drive agency vehicles on maintained roads.

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. To access a Total Compensation Calculator in Excel format click HERE.