HR Admin Assistant

Human Resources Assistant

Schedule : MondayFriday, 7 : 30 AM4 : 00 PM (subject to change based on business needs; flexibility required).

General Summary : Works as an integral part of the Human Resources Department aiding with associates in HR related matters. Works closely with Distribution Center Managers to ensure records and pay rates are correctly applied and maintained. Must be flexible to work overtime as needed to cover multiple shifts. Essential Job Functions : Recruiting & Hiring Create / post all internal job openings for the DC & setup job files. Reviews internal candidates & advise managers of application. Handle all pre-employment drug testing. Orientation folders, personnel folders, training folders, etc. Create new associates' personnel folders. Monitor completion of new hire paperwork (DTO statuses) Order badges & Creates Badges & replacements for all associates. Conducts / Back Up for New Employee Orientation Program Assist with initial phone screens on applicants for open requisitions. Assist in scheduling candidates for Orientations. Data entry / HR system changes Kronos timekeeping (payroll) Distribution center activities / engagement including time out on the floor with associates. Various HR Compliance functions Assist with retention efforts. Attendance tracking Administrative Backup In the absence of the General Manager's Administrative Assistant, act as backup

Qualifications / Basic Job Requirements : High school diploma or equivalent required. Three years administrative office experience required with knowledge of Distribution Center practices and procedures. Proficient PC skills, including Word, Excel, PowerPoint, Access, Project and Internet; must be familiar with importing and exporting of data, document linking and mail merge. Strong focus on customer service Previous Human Resources experience preferred. Must be able to handle multiple tasks and prioritize to meet tight deadlines. Works well under pressure Data entry & review experience; strong attention to detail Strong verbal and written communication skills including strong composition and grammar skills : basic math skills. Kronos experience or another payroll database similar to Kronos highly preferred Experience with Lawson or other enterprise resource planning (ERP) software

Location : 5410 Sw Highway 484, Ocala, Florida 34473