Job Description
Job Title : HR & Accounting Administrator
Reports To : Managing Director – North America
Location : On-Site
About Desmos :
Desmos is an emerging force in fine jewelry, combining Italian craftsmanship with contemporary design to create timeless, meaningful pieces. With a commitment to quality, innovation, and storytelling, Desmos is expanding its footprint in North America—and we're looking for passionate, driven individuals to join our team. At Desmos, every piece tells a story, and we invite you to be part of the journey.
Position Overview :
The HR & Accounting Administrator is an administrative professional responsible for overseeing the day-to-day financial, HR, and operational functions of the office. This role ensures accurate financial record-keeping, timely billing and payroll processing, and supports employee relations and compliance with HR policies. Additionally, the position manages office operations, vendor coordination, and general administrative support to ensure a well-organized and efficient workplace.
Key Responsibilities :
Accounting & Billing Duties
- Maintain accurate financial records
- Prepare and issue customer invoices in a timely and accurate manner
- Issue credit notes for returns, adjustments, or billing corrections as needed
- Track outstanding invoices and follow up on overdue accounts (accounts receivable)
- Manage accounts payable and ensure timely payment of vendor bills
- Reconcile bank and credit card statements
- Check expenses against company policy and daily expense allowance
- Prepare monthly and quarterly financial reports for management
- Manage payroll processing and employee reimbursements
- Assist with budgeting, forecasting, and year-end closing activities
- Monitor cash flow and alert management to potential issues
HR Duties
Maintain employee records and personnel filesSupport with recruitment process (posting jobs, scheduling interviews, onboarding)Administer employee benefits and track PTO / sick daysSupport new hire orientation and trainingEnsure compliance with labor laws and office policiesAssist with performance review coordination and employee relations mattersMaintain confidentiality and professionalism in handling sensitive employee informationOffice Management
Manage office supplies, equipment, and vendor relationshipsCoordinate office maintenance, repairs, and service providersMaintain a clean, organized, and well-functioning office environmentSupport general administrative tasks such as filing, document preparation, and scheduling