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HR & Accounting Administrator

HR & Accounting Administrator

DESMOS JewelsNew York, NY, US
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Job Description

Job Title : HR & Accounting Administrator

Reports To : Managing Director – North America

Location : On-Site

About Desmos :

Desmos is an emerging force in fine jewelry, combining Italian craftsmanship with contemporary design to create timeless, meaningful pieces. With a commitment to quality, innovation, and storytelling, Desmos is expanding its footprint in North America—and we're looking for passionate, driven individuals to join our team. At Desmos, every piece tells a story, and we invite you to be part of the journey.

Position Overview :

The HR & Accounting Administrator is an administrative professional responsible for overseeing the day-to-day financial, HR, and operational functions of the office. This role ensures accurate financial record-keeping, timely billing and payroll processing, and supports employee relations and compliance with HR policies. Additionally, the position manages office operations, vendor coordination, and general administrative support to ensure a well-organized and efficient workplace.

Key Responsibilities :

Accounting & Billing Duties

  • Maintain accurate financial records
  • Prepare and issue customer invoices in a timely and accurate manner
  • Issue credit notes for returns, adjustments, or billing corrections as needed
  • Track outstanding invoices and follow up on overdue accounts (accounts receivable)
  • Manage accounts payable and ensure timely payment of vendor bills
  • Reconcile bank and credit card statements
  • Check expenses against company policy and daily expense allowance
  • Prepare monthly and quarterly financial reports for management
  • Manage payroll processing and employee reimbursements
  • Assist with budgeting, forecasting, and year-end closing activities
  • Monitor cash flow and alert management to potential issues

HR Duties

  • Maintain employee records and personnel files
  • Support with recruitment process (posting jobs, scheduling interviews, onboarding)
  • Administer employee benefits and track PTO / sick days
  • Support new hire orientation and training
  • Ensure compliance with labor laws and office policies
  • Assist with performance review coordination and employee relations matters
  • Maintain confidentiality and professionalism in handling sensitive employee information
  • Office Management

  • Manage office supplies, equipment, and vendor relationships
  • Coordinate office maintenance, repairs, and service providers
  • Maintain a clean, organized, and well-functioning office environment
  • Support general administrative tasks such as filing, document preparation, and scheduling
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