Facilities Coordinator

Job Description

Job Description

Facilities Coordinator

Alternate Job Titles

Site Operations Coordinator

Workplace Services Associate

Facilities Assistant

Office Services Coordinator

Administrative Facilities Support

Location

Austin, TX (Onsite)

Onsite Flexibility

Onsite — 5 days / week

Contract Details

Position Type : Contract

Contract Duration : ~3 months

Start Date : 09 / 30 / 2025

End Date : 12 / 31 / 2025 (likely to extend or convert)

Pay Rate : $20 / hour

Shift / Hours : Monday–Friday, 7 : 30am–4 : 30pm

Job Summary

Join a global real estate services firm as a Facilities Coordinator where you'll be the point of contact for day-to-day operations support, vendor interactions, and workplace logistics. This role requires a proactive, professional presence to ensure seamless operations in a dynamic office setting of ~30 employees.

Key Responsibilities

Greet vendors, issue badge IDs, and handle shipping / receiving tasks (including UPS and inter-office box transfers)

Manage phone call routing, ensuring proper direction to appropriate teams

Stock break room and office supplies; monitor inventory and place orders as needed

Book conference rooms, set up catering for meetings, and maintain facility readiness

Perform daily walk-throughs to identify preventative maintenance needs and report via ticketing system

Coordinate with technicians and vendors to create, assign, and follow up on work orders

Train vendors on invoicing and work order processes; review submitted paperwork for accuracy

Assist in documentation, reporting, and invoice processing

Use Microsoft Office, Smartsheet, and related platforms to support projects

Provide high-level customer service, respond to client inquiries, and support workplace satisfaction

Required Experience

1+ year experience in a facilities, operations, or administrative support role

High School Diploma or equivalent

Nice-to-Have Experience

Prior work in commercial real estate or corporate office environments

Experience with Smartsheet or ticketing systems

Required Skills

Microsoft Office Suite

Work order coordination

Vendor interaction

Inventory and supply ordering

Strong interpersonal communication

Preferred Skills

Smartsheet

Conference room logistics

Reception or phone management

Additional Skills

Welcoming, professional demeanor

Strong problem-solving and follow-up skills

Ability to lift up to 50 lbs and perform physical office walkthroughs

Organized and adaptable to changing tasks and priorities

Benefits

Medical, Vision, and Dental Insurance Plans

401k Retirement Fund

About the Client

Leading global commercial real estate services and investments. We provide data-driven solutions for all clients across sectors and geographies. Leverage our market insights and technology to transform your business. Join our team for career growth; we offer a dynamic, entrepreneurial environment with global resources.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation’s largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!

Job Number & Hashtags

Job Number : 25-26643 #gttic #gttjobs

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.

There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link : https : / / bit.ly / gttcareers

Awards

SIA’s Fastest Growing Staffing Firm : 2023 and 2015

SIA’s Best Staffing Firm to Work for : 2019 -2023

Inc 5000 Fastest Growing Private Company : 2023, 2022, 2016, 2015

Randstad Preferred Supplier : 2020 - 2023

TechServe Alliance Excellence Award. 2019

NH Business Magazines Fast 5 fastest growing companies

Ernst & Young Entrepreneur of the Year Finalist : 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link : https : / / bit.ly / gttcareers \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm : 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for : 2019 -2023\r\nInc 5000 Fastest Growing Private Company : 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier : 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist : 2015