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Accounting Administrator

Accounting Administrator

Aston CarterLincoln, NE, US
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Accounting Administrator

Aston Carter is looking to hire an Accounting Administrator in Lincoln, NE. This position offers competitive pay with a top company in the area!

The Accounting Administrator will assist with all Service Manager and Accounting Department needs at our Lincoln location. They will support the Project Manager in their designated area, utilizing various platforms to ensure tasks are completed timely and accurately with minimal supervision. This role reports to both the Project Manager and Head of Finance.

Responsibilities :

  • Apply pricing to daily submitted paperwork and apply markup if necessary.
  • Submit paperwork into necessary platforms such as Monday.com and CBRE.
  • Enter handwritten paperwork into digital format.
  • Enter hours worked into Monday.com.
  • Scan all vendor invoices and receipts into accounting software for review and email to Accounts Payable.
  • Apply rentals to invoices.
  • Ensure all paperwork, invoices, and receipts have purchase orders.
  • Manage new hire paperwork.
  • Log, report, and schedule safety meetings.
  • Perform invoicing after a probationary period of 3-6 months.
  • Oversee office operations to maintain overall health and functionality.
  • Document company processes.
  • Manage Project Services insurance needs.
  • Ensure timely entry of paperwork to maintain the flow of invoicing and accounts payable reporting.

Essential Skills :

  • Knowledge of Excel, including equations and conditions.
  • 1-2 years' experience with QuickBooks Online.
  • Professional written and verbal communication.
  • Attention to detail.
  • Aptitude with numbers and converting units of measurement.
  • Ability to research parts and apply proper markups.
  • Proper and professional email and phone etiquette.
  • Ability to learn new systems or software quickly.
  • Confidence in performing work.
  • Ability to stay on task and contribute to weekly accounting goals.

    • Additional Skills & Qualifications :

  • Basic Excel skills for data entry.
  • 1+ years of QuickBooks experience is preferred, with training available.
  • Character valued over competence.
  • Office management experience is open, but accounts receivable, payroll, and accounts payable experience preferred.
  • Seeking candidates with experience in the working industry, not requiring specific trade knowledge.
  • Professionalism, respect, work ethic, teamwork, and communication skills are essential.

    • Work Environment :

    The role operates Monday to Friday, from 8 : 00 A.M. to 4 : 30 P.M., with some flexibility for personal needs. This position is entirely onsite with occasional flexibility. The environment is an office setting within a growing company, offering room for advancement. Training will be provided onsite for two weeks. The company values employees who are eager to succeed and contribute to the team's success.

    Job Type & Location :

    This is a Contract to Hire position based out of Lincoln, Nebraska.

    Pay and Benefits :

    The pay range for this position is $24.00 - $27.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type :

    This is a fully onsite position in Lincoln, NE.

    Application Deadline :

    This position is anticipated to close on Oct 8, 2025.

    About Aston Carter :

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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    Accounting Administrator • Lincoln, NE, US