Accounts Payable Manager

Job Description

Job Description

Drive the Numbers Behind the Next Generation of Construction Innovation...

About :

Hoskinson Contracting is a premier, large scale contracting firm in the beautiful area of Gillette, WY. Our company was established in May, 2023 with the vision to be a one stop shop for any contracting need. We have high quality resources and state of the art technology to provide any type of service to our customers including Electrical, Plumbing, HVAC, Master Carpentry, and large-scale Concrete and Dirt Work. We are rapidly growing and are looking for talented individuals to join our team!

Company Mission and Philosophy :

At Hoskinson Contracting, our mission is to revolutionize the construction industry by utilizing cutting-edge technology and delivering innovative, creative, and one-of-a-kind projects that leave a lasting impact on the communities we serve. We have a strong vision to transform the construction industry with our relentless commitment to excellence, and we foster a culture of safety and integrity which makes us a premier employer who values collaboration, innovation, and integrity.

Benefits :

Health Insurance : The company covers 100% of health insurance premiums, including medical, dental, vision, STD, LTD, and Life Insurance coverage.

Supplemental Insurance : Employees have voluntary access to additional policies such as hospital, cancer coverage, accident insurance, and voluntary life through a supplemental provider.

Retirement Benefits : Enjoy a generous retirement plan with a competitive company match—no waiting period required!

PTO : Benefit from generous PTO policy.

Professional Development : HH&WC supports the professional growth of all employees by offering assistance for continuing or additional education with HR approval

Job Summary :

The Accounts Payable (AP) Manager is responsible for leading the accounts payable function and ensuring timely and accurate processing of vendor invoices, payments, and expense reports. This role oversees the AP team, enforces internal controls, manages vendor relationships, and ensures compliance with company policies and regulatory requirements. The AP Manager works closely with procurement, project management, and the Controller to support the company’s financial operations.

Supervisory Responsibilities :

Manage the daily operations of the accounts payable department.

Hire, train, and evaluate AP staff to ensure high performance.

Monitor workload distribution and deadlines for invoice processing and payment cycles.

Develop and maintain AP policies, procedures, and internal controls.

Ensure accurate general ledger coding and compliance with accounting standards.

Assist in external audits related to accounts payable.

Duties / Responsibilities :

Oversee the full accounts payable cycle including invoice entry, approvals, payments, and reconciliations.

Review and approve payment batches for accuracy and proper authorization.

Maintain vendor records, ensure W-9 compliance, and oversee 1099 filings.

Reconcile AP sub-ledger to general ledger and resolve discrepancies.

Manage weekly and monthly cash disbursement forecasting.

Coordinate with purchasing and receiving departments to resolve purchase order / invoice variances.

Monitor aging reports and ensure prompt resolution of outstanding payables.

Maintain strong vendor relationships and respond to inquiries in a timely manner.

Recommend and implement process improvements for greater efficiency.

Support month-end and year-end closing processes.

Other duties as assigned.

Education / Certifications / Licenses

Bachelor’s Degree in Accounting, Finance, or related field preferred

Certification in credit / collections management (e.g., CBA, CBF) is a plus

Experience

Minimum 5 years of experience in accounts payable or related accounting function

At least 2 years of supervisory or leadership experience

Construction, contracting, or project-based industry experience preferred

Experience with ERP systems and automated invoice processing tools

Required Skills / Abilities

In-depth understanding of AP processes and financial controls

Strong leadership, communication, and organizational skills

Proficient in Microsoft Excel and accounting software

Ability to meet deadlines in a fast-paced environment

Attention to detail and high level of accuracy

Ability to collaborate with cross-functional teams

Physical Demands / Working Environment

Physical Demands

Sedentary work. Exerting up to 10 pounds occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Repetitive motion. Substantial movements (motions) of the wrists, hands, and / or fingers

Have the ability to operate standard office equipment and keyboards

Capable of driving a vehicle

Working Environment

Office Setting

Requires the ability to work designated shift lengths (including 8 and 12 hours)

Professional fast paced environment

Disclaimer

Hoskinson Contracting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Hoskinson Contracting is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Human Resources at 307-387-9850.