Executive Assistant / Project Coordinator

ESSENTIAL FUNCTIONS

• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his / her duties.
• Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
• Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner, must be able to run meetings when needed.
• Ability to communicate effectively.
• Assists with compiling projects, strategic plans, and financial reports as assigned.
• Organizes all electronic and paper files associated with the assigned Executive
• Must be proficient in project management and able to prepare PowerPoint presentations as needed.
• Maintains the strictest confidentiality regarding all matters.
• Manages sensitive materials and information.
• All other duties as assigned.

EDUCATION

EXPERIENCE

KNOWLEDGE

SKILLS

ABILITIES

ENVIRONMENTAL WORKING CONDITIONS

PHYSICAL / MENTAL DEMANDS

ORGANIZATIONAL REQUIREMENTS

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

J-18808-Ljbffr