Senior Administrative Assistant

Senior Administrative Assistant

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are looking for a dynamic administrative professional to support our San Jose and Mountain View offices.

The Senior Administrative Assistant assumes a central role in delivering senior-level support services across the office, extending assistance to office leaders and the project team. This multifaceted position encompasses a spectrum of duties, from fielding telephone calls and overseeing mail management to coordinating and participating in meetings for accurate minute-taking. Operating within CRM databases, the Senior Administrative Assistant provides data entry and report generation while upholding meticulous document control systems. Beyond administrative functions, cultivating and nurturing relationships with clients and vendors is integral to the role.

Additionally, the Senior Administrative Assistant provides high-level support to office leaders for proposals, scheduling, and document preparation while also serving as a cultural ambassador, embodying the organization's values and fostering a positive work culture.

Essential Duties & Responsibilities :

• Senior Administrative Support : Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements and processing expense reports.
• Meeting Coordination : Arrange and attend meetings, taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.
• CRM Database Management : Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.
• Relationship Management : Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.
• Proposal Support : Provide high-level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.
• Document Control : Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.
• Onboarding Support : Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
• Party Planning : Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer / Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.
• Cultural Ambassadorship : Act as a cultural ambassador, modeling the organization's values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.
• Team Support : Provide support to the project team, including administrative tasks, coordination of project-related activities, and assistance with proposals and presentations.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required :

Preferred Education and Experience :

Education : Bachelor's degree in business administration, office management, or related field preferred.

Experience : Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment.

The salary range for this full-time role is $25.82-$32.71 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including : Medical, Dental Insurance, Vision Insurance, 401(k), 401(k) Matching, Paid Time Off, Paid Holidays, Short and long-term disability, Employee Assistance Program.