Assistant Travel Logistics Specialist (Bilingual)

Job Description

Job Description

Dynamic Service Solutions, LLC has been a trusted partner in both government and private sector services both here and abroad. We were enthusiastically established to provide exceptional engineering, and staffing services to support critical operations and support innovative technology. Dynamic Service Solutions has successfully blended the unique requirements of each client with rapid-response customer service, quality products, and optimum measurable results. Our strong past performance with Federal Government and engineering industries reflect our unique capacity to empower each client to achieve measurable performance.

Job Summary

Assistant Transportation Logistics Specialist will assist the Transportation Logistics Specialist. This position will assist with the management of the stipend and per diem disbursements and tracks the usage of these funds with reconciliation. This position reports to Program Director.

• Manages coordination with travel and transport in order to secure travel arrangements.
• Point of contact with Copa Cabana regarding travel booking, changes, cancellation, and delays.
• Coordinate time-efficient ground or air transportation arrangements for transport to and from local hospitals, medical and dental appointments, court, airport, or other locations, and to release UAC to the sponsor.
• Assist with the coordination of travel arrangements for program staff transporting youth for reunification or transfer purposes, which includes booking airfare, hotel, and rental car if needed.
• Responsibilities include create and managing traveler profile, managing travel tickets, other travel documents, itinerary and scheduling.
• Arrange overnight reservations as needed.
• Ensure constant line of communication with the staff during the transport.
• Responsible for advising employees on special or adverse conditions as they relate to individual travel plans, monitoring flight delays and changes, and monitoring any security / life safety concerns for program personnel traveling.
• Ensure the scheduling meets the operations and program requirement and needs.
• Record and submit Per Diem Log, reimbursement, Emergency Travel Stiped Log, Copa Cabana Log, Welfare Log for payment processing.
• Record and prepare report on local reunifications, flights, and the type of release. Provide support to the case management department for reporting requirement.
• Ensure accurate and timely completion of documentation as required by state and federal regulations, to include ensuring that all services provided to youth are documented in the client record and required databases in accordance with state and federal regulations.
• Comply with Dynamic Service Solutions and U.S. Government policies and procedures governing the program and ensure that the program is operating at maximum efficiency.

Qualifications and Requirements

Working Conditions / Physical Effort

Work is performed mostly in an office setting. Some overnight travel, public speaking, evening and weekend work are requirements of the position. Regular computer works also required. While performing the duties of this job, the employee is required to stand; walk; sit; finger, handle, or feel objects, or controls; reach; climb stairs; balance; stoop, kneel, or crouch; talk and hear. The employee must occasionally lift and / or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

Dynamic Service Solutions is committed to creating a diverse environment and is proud to be an equal opportunity employer. Dynamic Service Solutions is also committed to comply with all fair employment practices regarding citizenship and immigration status.

We participate in E-Verify.