Office & People Experience Coordinator

Office & People Experience Coordinator

The Office & People Experience Coordinator plays a dual role in supporting the overall employee and candidate experience. As the first point of contact at our office, you will be responsible for creating a welcoming and professional environment while also assisting with essential People & Culture functions that foster a strong workplace culture and help attract, retain, and support top talent.

This role is perfect for someone who is people-focused, organized, proactive, and excited to make a daily impact on office operations and company culture.

Essential Duties And Responsibilities

• Serve as the face of the companygreeting visitors, managing incoming calls, and maintaining a clean and welcoming reception area.
• Coordinate and support logistics for company-wide events, celebrations, and wellness initiatives (including setup, clean-up, and cross-functional communication).
• Maintain public-facing web profiles and social media accounts; collaborate with creative team for content as needed.
• Assist in planning and executing employee recognition programs and wellness events, both onsite and offsite.
• Keep birthday, anniversary, and team communication lists current and distributed per standard procedures.
• Coordinate candidate interviews : schedule availability, send invites, prepare interview guides, and communicate with internal teams.
• Greet and host candidates onsite, manage interview flow, and provide an exceptional candidate experience throughout.
• Manage candidate travel arrangements and expense reimbursement.
• Draft and post job descriptions on various job boards and social platforms.
• Prepare and distribute new hire welcome packets and ensure managers are prepared for new employee start dates.
• Create and maintain personnel files, ensuring documentation is complete and appropriately organized.
• Support audits and compliance efforts (e.g., SOX, E&Y, Workers Compensation) by organizing and submitting required documents.