Accounting Assistant

Job Description

Job Description

Are you an experienced and detail-oriented Administrative Assistant with expertise in QuickBooks? Robert Half is seeking a highly skilled detail oriented to manage financial processes, support office operations, and maintain the efficiency of administrative workflows. This is an excellent opportunity for a proactive individual looking to contribute to the success of a dynamic workplace.

Key Responsibilities :

QuickBooks Management : Utilize QuickBooks desktop versions to maintain accurate financial records.

Accounts Payable & Receivable : Process payments, invoices, and receipts promptly while managing customer and vendor accounts.

Bank & Credit Card Reconciliation : Ensure timely and accurate reconciliation of financial statements.

Financial Reporting : Generate, review, and analyze critical financial reports.

Payroll & Tax Assistance : Support payroll processing and help with tax reporting tasks.

General Office Administration : Handle phone calls, maintain organized filing systems (digitally and physically), and track office inventory.

Employee Onboarding : Assist with onboarding processes and maintain personnel records.

Support to Management : Prepare reports, presentations, correspondence, and conduct data entry and research.

Project Coordination : Facilitate internal communications and contribute to tracking project milestones effectively.

Requirements :

5+ years of QuickBooks experience (desktop versions required).

Proven administrative or office assistant experience (minimum 3 years preferred).

Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.

Exceptional attention to detail and accuracy in everyday tasks.

Strong organizational and time-management skills with the ability to multitask.

Outstanding written and verbal communication abilities.

Discretion with confidential information and knowledge of accounting principles is a plus.

• At least 5 years of experience working with QuickBooks desktop versions.
• A minimum of 3 years of proven experience in administrative or office assistant roles.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Strong organizational skills with the ability to manage multiple responsibilities efficiently.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information and familiarity with accounting principles is preferred.