Executive Assistant to Entrepreneur
C-SUITE ASSISTANTSSan Francisco, CA, United Statesjob_description.job_card.variable_hours_ago
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionMinimum of 4 years of experience in a related support position BA / BS from a college or university Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail Adept with Apple / Mac Familiarity with Canva and DocuSign a plus Able to work quickly and autonomously Dynamic and proactive comfortable in a fast-paced environment Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills
A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid : 4 days in office, 1 day remote. The culture values work / life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.
About the Job :
- Monitor, and prioritize the CEO’s emails and draft responses
- Maintain the busy calendar and add appointment to calendar based on incoming emails
- Manage contacts
- Liaise with bookkeeper, accountant and banking to keep accounting current
- Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
- Take notes on zoom meetings and conference calls when needed
- Manage deal flow in Compass.com, car.org and other real estate platforms
- Make appts for the principal and obtain medical records when needed
- Research
- Be the point of contact for marketing initiatives
- Handle confidential and sensitive information with discretion
- Screen incoming phone calls delivering detailed, timely messages
- Schedule meetings
- Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
- complex travel arrangements including flights, cars, hotels, and other reservations
- Make suggestions to improve processes
- Process expense reports
- Assist with personal scheduling and appointments.
- Ad hoc projects as needed
- Limited off-hour availability via text
About You :
Salary, will reimburse for individual health plan
Hours : 9-5 or 10-6
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Executive Assistant • San Francisco, CA, United States