Recruitment Coordinator

Job Description

Job Description : \n\nJob DescriptionRecruitment Coordinator Hiring wage range : $25.32 - $29.52 depending on experience. Great rewards await you! Flexible Paid Time Away ProgramComprehensive Medical, Dental, Vision, and Supplemental100% Employer Paid Health Insurance for Employee Coverage$150 Monthly Employer Paid HSA Contributions401a Pension retirement plan403b retirement plan Mission and Core Values Expressing Christ’s love by providing care that values every human life. Integrity : We adhere to high principles and professional standards. Follows policies and procedures and ensures compliancy. Admits and corrects mistakes in a professional manner. Commitment : We dedicate ourselves to those we serve. Follows through with tasks given or undertaken. Is committed to healthcare as a vocation. Respect : We value and treat others with compassion and dignity. Keeps a clean environment. Maintains confidentiality and observes privacy, respecting and recognizing consumer and co-worker dignity. Excellence : We have the passion to do our best. Strives to provide exceptional care in the work performed so those served can experience his / her commitment to excellence. Honors the knowledge and experience of co-workers and works together to develop best practices which produces extraordinary results. Service : We contribute to the wellbeing of others. Focuses on the person, responds to voiced needs and strives to anticipate future needs. Works as a team and helps others meet the needs of those we serve. Stewardship : We wisely manage all resources God entrusts to us. Values what has been entrusted to him / her, making sure to care for others and the environment in which he / she works. Is creative and shares best practices, strives for excellence while being prudent in his / her use of resources. Position Purpose : The primary purpose of your job position is to coordinate the recruitment, selection and orientation of new facility staff for the entire campus and TLHS Assisted Livings. This position is 64 hours per two week pay period. Essential Job Functions : The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Organizational Responsibilities :

• Adhere to, support and promote St. Francis Health Services’ Mission and Core Values, philosophy, goals and objectives while conducting company business.
• Maintain confidentiality of company and individual receiving services related information at all times.
• Serve on, participate in, and attend various committees of the care center as appointed by the Human Resource Director.
• Serve as a resource for the Administrator and supervisors on questions pertaining to benefits and coaching for the orientation / hiring process.
• Work with department supervisors to assist them in carrying out their responsibilities for staffing their departments.
• Oversee development and updates of job descriptions and ensure each employee reviews and acknowledges his / her description when appropriate.
• Ability to work within a flexible schedule as needed
• Assist the Human Resource Director in the annual review, preparation and administration of the wage scales.
• In cooperation with the department supervisors, ensure employees receive mandated and other training (such as HIPAA, Corporate Compliance, Safety, care center policies, etc.)
• Conduct employee presentations as directed.
• Serve as a member of the Care center Corporate Compliance Program Committee.
• Process new hires in accordance with company policies and procedures. Procedures include, but not limited to, the following : o Ensure all aspects of new hire orientation / onboarding is completed and processed in a timely manner (i.e. Initial Training Checklist, MN New Hire, Criminal Background Study, personnel forms, benefit communications, required trainings and receipt of policies / notices etc.)
• Assist HR Director with the process of benefit administration in accordance with company policies and procedures. Procedures include, but not limited to, the following : o Serve as the backup plan Representative for the care center and oversee administration of the benefit plans. Ensure compliancy.o Initiate the communication of the benefits to employees and ensure resources are available to all employees to ensure employees gain an understanding of benefit plans and enrollment provisions.o Assist with the Distribution of benefit enrollment guides, forms and required new hire and annual notices to employees within the required timeframe.o Offer, complete and submit applicable COBRA / MN Continuation paperwork to eligible employees, the applicable benefit company and the Corporate HR Department.o Assisted HR Director in Coordinating annual and ongoing employee benefit enrollment meetings at care center.o Maintain all benefit enrollment / billing software programs.o Conduct orientation presentations, provide onboarding assistance for new staff during the weekend and on occasion during the weekend.o Code and submit benefit spreadsheets / billing statements to Administrator / Accounting Department in a timely manner.o Process all benefit changes as needed upon hire (i.e. beneficiary).
• Assist in the Administration of Worker’s Compensation and OSHA in accordance with the regulations, company policies and procedures. Procedures include, but not limited to, the following : o Ensure new hires are educated on Worker’s Compensation policies and procedures.
• Administer personnel functions in accordance with company policies and procedures. Procedures include, but not limited to, the following : o Perform recruitment activities, interviews, and evaluate candidates for select positions as directed. Maintain records related to same.o Oversee the care center’s Applicant Tracking System (ATS) and ensure proper administration of such (i.e. job postings / requisitions, applicant flow / EEO reports, care center users, appropriate template letters sent through system, pre-hire assessments and onboarding forms are completed and filed appropriately).o Hosts a weekly onboarding / orientation for new staff. o Assist HR Director with the care center’s Performance Appraisal System (i.e. employee reviews / signs job description / performance review, supervisor completes and signs off on employee reviews).o Respond to employment verifications (telephone calls and correspondence).o Assist in assigning Edu-care courses and perform audits for compliance. o Assist in the coordination of the required annual training for all employees.o File and maintain confidentiality of paperwork according to company policy and procedures on a regular basis or at least on a weekly basis (personnel, medical, benefits)o Retain / destruct personnel records and records required information in accordance with policies and procedures.
• Employee Recognition : assist HR Director in the care center’s employee recognition service award order and event in accordance with company policies and procedures. Individual Responsibilities :
• Report all complaints and grievances, according to company policies and procedures, which are made by the individual receiving services, family, or visitors and make a written / oral report to supervisor indicating what action(s) were taken to resolve the complaint or grievance.
• Report any communicable or infectious disease that you contract to the appropriate supervisor.
• Maintain a clean, attractive, safe and sanitary work environment.
• Keep work areas free of hazardous objects, unnecessary equipment, supplies, etc. Attendance :
• Attend departmental and staff meetings as directed.
• Attend and participate in scheduled training and educational classes, department specific and care center wide.
• Attend and participate in scheduled onboarding programs and activities.
• Give adequate notice to appropriate person when absence is necessary.
• Attend employment law seminars and other related human resource meetings or classes as directed. Education and Experience :
• Human Resource Certificate or at least two years’ experience in Human Resource Administration. Healthcare Human Resource experience preferred.
• One year experience in a business / clerical / office setting.
• Must have a working knowledge of computer systems, system applications and office equipment (i.e. Timekeeping / HR / Payroll, Microsoft Office (i.e. Word, Excel, Outlook, PowerPoint, and Publisher), copy / fax machine, personal computer. Specific Requirements :
• Must be able to read, write, speak, and understand the English language while conducting company business.
• Must be able to follow oral and written instructions.
• Must adhere to the Corporate Compliance Program Code of Conduct.
• Must adhere to company policies and procedures.
• Must have a positive and friendly attitude.
• Must be able to solve diverse procedural problems and plans.
• Must be able to communicate, coordinate, and facilitate with other departments, families, and the general public.
• Must respect the individual receiving services’ personal and property rights.
• Must possess the ability to deal tactfully with personnel, individual receiving services, visitors and the general public.
• Must possess the ability to work harmoniously with other personnel and departments.
• Must be able to relate to and work with the disabled and elderly individuals within the care center who may at times be ill, confused, uncooperative, emotionally upset, or hostile.
• Must be willing to work beyond normal working hours when necessary and on other shifts / days.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.
• Must be able to request and / or accept direction / education as needed to develop new skills
• Able to operate the following equipment : o Alarms and other safety interventions / devices.o Call light systems.o Walkie talkies and / or pagers, if provided by care center.
• Able to take initiative and exercise good judgment.
• Able to organize and plan activities related to human resources and leadership functions.
• Possess sound knowledge of human resource practices and related laws.
• Able and willing to be tactful, persevering and even-tempered.
• Able to teach and motivate others.
• Must possess the ability to work harmoniously with other personnel and company representatives.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for maintaining a sound human resource department.
• Must be thoroughly familiar with laws, regulations, and guidelines governing human resource administration.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices as directed.
• Must be able to maintain good personnel relations and employee morale.
• Must possess good communication skills, including public speaking.
• Must possess excellent and demonstrated leadership skills. Working Environment :
• Work in all areas of the care center and its premises.
• Move intermittently during working hours.
• Is involved with individual receiving services, personnel, visitors, government agencies / personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset individual receiving services, family members, personnel and visitors.
• Is subject to frequent interruptions.
• Is subject to strain in lifting, moving and supporting individual receiving services.
• Communicate with all employees and other department directors.
• Work beyond normal working hours, on weekends and on other shifts / days, when necessary.
• Is subject to call back during emergency conditions (e.g. severe weather, evacuation, post-disaster etc.)
• Is subject to injury from falls, burns from equipment, odors, etc. throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke and other air contaminants.
• Is subject to the handling of and exposure to hazardous chemicals.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and AIDS and Hepatitis B viruses.
• Evening and weekend meetings or functions will occur, but weekends are infrequent. Physical and Sensory Requirements :
• Must be able to move intermittently throughout the workday.
• Must utilize proper body mechanics during every shift worked.
• Must possess sight / hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to walk, stand and sit.
• Must be able to bend, stoop, squat, twist, reach above shoulders and push / pull frequently.
• Must be able to kneel, crawl and crouch occasionally and climb rarely.
• Must be able to perform repetitive motions during the workday.
• Must meet the general health requirements set forth by the policies of this care center.
• Must be able to follow infection control procedures when exposed to infection.
• Must be able to push, pull, move, and / or lift a minimum of thirty (30) pounds to a minimum height of five (5) feet and able to push, pull, move, and / or carry such weight a minimum of fifty (50) feet.
• May be needed to assist in the evacuation of individual receiving services during emergency situations. Other related responsibilities include : Personnel responsibilitiesSafety / AWAIR responsibilitiesIndividual Receiving Services / Care responsibilitiesRegulatory responsibilities St. Francis Health Services & Affiliates is an Equal Opportunity Employer #Indeed3