Accounts Payable Assistant

Department : Administration FLSA Status : Non-Exempt Reports To : Accounts Payable Purchasing Coordinator

Position Summary :

Knowledge of accounting and negotiation to procure necessary supplies for facility. These professionals work with vendors, research new products and maintain supply areas.

Essential Functions :

• Collaboratively work with each Dept. head on a continual basis regarding purchase requests, orders, and paperwork to ensure that departmental functions are met.
• Maintain adequate margin of stock.
• Maintain accurate central supply records.
• Assist in weekly supply truck offload and department distribution.
• Ensure that all purchasing paperwork is accurate and filled out prior to administrative approval.
• Accuratelytrackandloginvoicestocoincidewithappropriatepurchaseordersandpay
• Responsible for weekly check runs, obtaining appropriate signatures and submitting appropriately.
• Maintain a working knowledge of current market prices to ensure that the budget appropriations are economically facilitated.
• Ensure that vendor contracts are current and up to date on a yearly basis.
• Investigate new products and equipment to price those items and ensure that those products are purchased in the most economical manner.
• Post and code facility wide invoices.
• Scan invoices to proper electronic files.
• Direct annual inventory audit functions.
• Meet with vendors and place orders as appropriate.
• Other duties as assigned.

Qualifications : Education :

Knowledge, Skills and Abilities

Hours of Work :

Part-Time, benefits eligible

8AM to 4PM, Monday through Wednesday

Physical Requirements :