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Admin Support / Project Information Specialist (Facilities and Audio-Visual Manage

Admin Support / Project Information Specialist (Facilities and Audio-Visual Manage

MediabistroArlington, TX, United States
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Longeviti LLC is searching for an Admin Support / Project Information Specialist with an active Secret clearance and at least seven (7) years of experience in administrative management coupled with audio-visual experience to support the USTDA’S program and administrative functions in Arlington, VA.

Job Description

DUTIES AND RESPONSIBILITIES :

  • Provide general administrative management support to USTDA operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support.
  • Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests.
  • Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency’s website.
  • Maintain and update IRC Document Flow Process Map, detailing IRC’s points of intersection and document management processes within the Agency document flow, and the efficiency of both the IRC’s and the Agency’s business processes for the establishing and maintaining official records and documents. Assist staff in identifying and institute process change improvements in support of Agency administrative and operational management functions.
  • Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering.
  • Provide training to agency staff on (1) IRC functions and responsibilities and (2) agency business processes and procedures as related to all IRC functions and Agency document flow.

Requirements

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES :

  • At least seven (7) years of administrative management or relevant work experience, including creating and implementing organizational or administrative management policies and procedures
  • Experience with other administrative services like office management, building and facilities management, human resources, and / or budget / finance
  • Experience evaluating program effectiveness and recommending improvements
  • Experience providing training and technical assistance to staff
  • Experience creating and editing audio-visual content such as presentations and videos
  • Experience with travel management

    • ADDITIONAL REQUIREMENTS :

  • Excellent written and verbal communication skills
  • Proficient in the use of a variety of IT programs, databases, and computerized systems
  • Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
  • Experience in information and records management
  • Commitment to innovative and quality customer service
  • Physical ability to move a large number of files and / or file boxes
  • Experience setting up conference, board, or training rooms
  • Ability to manage multiple tasks, prioritize work, and meet deadlines
  • Ability to identify and resolve complex problems

    • SECURITY CLEARANCE :

  • Active Secret Security clearance

    • EDUCATION :

  • College degree required in business or information management and / or related certifications

    • What We Offer

    Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and / or their families. Longeviti also includes basic life insurance which includes AD&D plus short- and long-term disability for the employee. Employees may elect to enroll in our company’s 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary elections include legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.

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    Information Specialist • Arlington, TX, United States