Fiscal Technician 2 - Accounts Payable

Fiscal Technician 2

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities from ensuring food safety to environmental protection touch the lives of millions of people locally, nationally, and abroad.

The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

The Fiscal Technician 2 provides fiscal support within the Financial Services Program. The position is responsible for ensuring timely and accurate financial information to both internal and external customers. This position has responsibility to assist with and process vendor payments timely in accordance with Office of Financial Management and agency policy and procedures. This position is responsible for ensuring accurate financial records are maintained for Financial Services.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is : $41,004 - $53,136 annually.

Duties

Some of the various responsibilities within this role :

• Monitor Accounts Payable shared inbox.
• Follow manual and electronic filing systems and database file rules and policies.
• Schedule in-person and Teams meetings, trainings, interviews, etc., using an electronic calendar.
• Audit electronically saved files.
• Convert emails to PDFs, download vendor invoices, and scans hardcopy documents into electronic format.
• Request approvals for payment from WSDA admin services and programs while obtaining proper expenditure accounting codes. Conduct follow-ups as needed.
• Prepare payables batches.
• Key batches or uses financial toolbox.
• Reconcile various vendor statements to our payments periodically but especially at year-end.
• Receive, sort, open, endorse, date stamp, and deliver mail.
• Provide customer service with all delivery services to track mail for staff regarding parcels received in mailroom.
• Provide coverage for agency receptionist's breaks and / or in the event that the agency receptionist is out of the office.
• Answer the telephone with multiple incoming lines and transfers calls to appropriate agency staff.
• Accept deliveries from FedEx, UPS, and other vendors. Notify appropriate staff about parcels received.
• Accept cash / checks from vendors for products. Provide receipts, stamps, and lists checks received on Reception Manifest for Accounts Receivable.

Qualifications

Professionals with : High School Diploma or GED AND One (1) year of general clerical, fiscal or accounting experience. Higher education may substitute for year-to-year experience. Preferred / Desired :

Employee Benefits

A healthy work / life balance, which may include flexible work schedules, and teleworking. WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; for more information.

12 paid Holidays & Vacation and Leave Accruals.

All Personal Protective Equipment (PPE) required will be provided by the agency. Commute Trip Reduction Program.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.

You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position :

Current resume detailing experience and education

A cover letter describing how you meet the specific qualifications for this position.

Three professional references

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. Applications with comments "see attachments" will be considered incomplete.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov. Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.