Municipal Deputy Clerk

Municipal Deputy Clerk

A Municipal Deputy Clerk is responsible for assisting in the administration of municipal operations, managing official records, and providing support to elected officials and the public.

Primary Responsibilities

• Administrative Support : Assist the Village Clerk in managing official records and documents, including preparing and maintaining meeting minutes, agendas, and notices.
• Public Interaction : Provide information and assistance to the public regarding Village policies and procedures, and handle inquiries related to municipal services.
• Elections Assistance : Support election processes, including voter registration, ballot counting, and candidate filings, ensuring compliance with state and local laws.
• Record Keeping : Oversee the recording and management of official documents, ensuring accurate and timely filing of municipal records.
• Meeting Coordination : Facilitate Village board meetings, including scheduling, preparing materials, and recording minutes.
• Financial Duties : Manage accounts receivable for various licenses and permits, process payments, and maintain financial records.

Required Skills and Qualifications

Work Environment

The work environment for a Municipal Deputy Clerk is an office setting, full time position, full benefits package, regular business hours 8am 4pm. Occasional evenings for board meetings (typically 2 per month). The role involves frequent interaction with village employees and the public, requiring a professional demeanor and the ability to handle stressful situations. This position plays a crucial role in ensuring the smooth operation of municipal government functions, making it an essential part of the public sector.

Inquiries should be sent via email to : mayor@village.herkimer.ny.us and mayordanasherry.voh@gmail.com