Legal Secretary- 3137080

Job Description

Job Description

Job Title :   Legal Secretary

Location :   Naples, FL 34103

Salary / Payrate :   $65K-$80K annually, overtime eligible and excellent benefits

Term :   Permanent / Fulltime

Bachelor’s degree required :   No (Preferred)

Referral Fee : AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

#LI-AV1

Our client, a full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary at their offices in Naples, Florida. The position will pay an annual salary of $65K to $80K (dependent on experience) and is eligible for overtime pay. The position is 100% onsite.

This role will be supporting multiple practice teams and 2 to 4 attorneys. They are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team.

ROLES & RESPONSIBILITIES :

• Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
• Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
• Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
• Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
• Receives, reads and routes incoming postal mail.
• Arranges for the proper delivery of documents / projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
• Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
• Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
• Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
• Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
• Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
• Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
• Attend staff meetings, training sessions and other required employee meetings.
• Copying, typing, scanning, faxing and any other general office duty as needed.
• Maintains confidentiality in all firm and client matters.
• Assists with other firm work as directed by attorney or paralegal.
• This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS :

Experience :

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

Required Skills / Abilities :

Preferred Skills :