Administrative Assistant Trainee 1, Administrative Assistant Trainee 2 or Administrative Assistant 1 (NY HELPS) - 22058

Administrative Assistant 1

The Administrative Assistant 1 (AA1) will provide critical administrative support for Division Direction (DD) and the Evaluation, Research and Surveillance Unit (ERSU) in the Division of Nutrition (DON). The AA1 will work with a team of professionals to ensure consistent, high-quality support for program activities. They will be the contact for the Division of Nutrition including phone coverage and management of DON and ERSU email, employee badging, and parking permits. This position also acts as liaison between DON and building management for routine maintenance issues. Additional duties include review and updates of existing procedures, and training other staff on these processes. The AA1 will proof-read written documents, gather and compile information from documentation provided, monitor shared email boxes, schedule meetings upon request, update calendars, and maintain and organize program documents. Specifically, for ERSU the AA1 will prepare and track correspondence; coordinate assignment of research requests and special projects to appropriate staff; prepare and track Institutional Review Board applications and continuing reviews. They will also assist with general formatting of evaluation reports, scientific manuscripts, scientific presentations and other supporting materials as needed. The AA1 will liaise with the University at Albany for GRA recruitments, and with the Public Affairs Group for the publishing and posting of annual reports and statistical briefs. Additional duties, as necessary.

Full-time, permanent position. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility. Position may be filled at a trainee level (equated to Grades 8 or 10), or Grade 11, depending upon the qualifications of the candidate. If three or fewer New York State DOH promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion (NCP) under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service as listed above. In addition, the agency, also at its discretion, has the option under Section 52.7 of the Civil Service Law to limit consideration to only DOH promotional candidates serving in the direct-line lower-level titles of Office Assistant 2 (Keyboarding) or Office Assistant 2 (Keyboarding Spanish Language) for NCP nomination. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates applying under this qualification must not have either failed to pass, or failed (if qualified) to apply for, the last examination for this title, #38-701, held on November 5, 2022. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including : Holiday & Paid Time Off, Public Service Loan Forgiveness (PSLF), Pension from New York State Employees' Retirement System, Shift & Geographic pay differentials, Affordable Health Care options, Family dental and vision benefits at no additional cost, NYS Deferred Compensation plan, Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds, and many more...