Administrative Specialist Center for Nursing Excellence

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Seeking detailed-oriented and proactive Administrative Specialist to join the Center for Nursing Excellence team!

What you will do as a team member :

• Maintain and update the library catalog within the department
• Coordinate with vendors for educational equipment maintenance, replacement equipment and new orders
• Track and order inventory, ensuring office and educational supplies are on hand
• Manage check in and check out of equipment, books and materials
• Assist Nurse Educators with set up and take down of training equipment in the classrooms
• Perform regular maintenance and cleaning of teaching / educational equipment
• Establish relationships with key stakeholders
• Support team and organizational event planning and logistics

Ideal candidate will have administrative experience, preferable in a clinical setting with strong organizational and inventory management skills. Effective communication with both staff and vendors is key. Additionally, willingness to handle administrative tasks is needed. With the duties listed will need the ability to lift over 25 pounds occasionally.

Full time position : 40-hour weekday schedule and must work on site.

Summary :

Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department / clinic.

Responsibilities :

1. Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.

2. Coordinating and completing special projects independently or in cooperation with other groups as assigned.

3. Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.

4. Extracting and compiling data from written sources, individuals, and / or databases and providing interpretation.

5. Managing departmental information systems.

6. Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.

7. Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies / procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.

Other Information

Other information :

Education Requirements :

Licensure / Certification Requirements :

Professional Experience Requirements :

Knowledge / Skills / and Abilities Requirements :

Job Details

Legal Employer : STATE

Entity : UNC Medical Center

Organization Unit : Center of Nursing Excellence

Work Type : Full Time

Standard Hours Per Week : 40.00

Salary Range : $18.66 - $26.51 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type : Onsite

Work Schedule : Day Job

Location of Job : US : NC : Chapel Hill

Exempt From Overtime : Exempt : No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and / or to apply for a career opportunity.