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Administrative Assistant
Administrative AssistantFlorida State Jobs • Tallahassee, FL, US
Administrative Assistant

Administrative Assistant

Florida State Jobs • Tallahassee, FL, US
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Administrative Assistant

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed :

  • Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.
  • Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
  • Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
  • Processes a variety of correspondence, investigates subject matter, and prepares replies.
  • Defines and investigates problems; formulates methods of resolution.
  • Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
  • Represents supervisor at meetings.
  • Performs general office management duties.
  • Assists in planning full committee and / or subcommittee meetings and workshops.
  • Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.
  • Responsible for recording and reporting out committee meetings.
  • Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.
  • Responsible for maintaining public records and responding to public records requests.
  • Performs other related duties as required.

Knowledge, Skills and Abilities :

  • Knowledge of administrative principles and practices.
  • Knowledge of research techniques.
  • Extensive knowledge of the Microsoft Office Suite, especially Word and Excel.
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
  • Ability to collect, analyze, and interpret data.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to handle confidential information.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondence, and maintain records.
  • Ability to utilize problem-solving techniques.
  • Ability to train others.

    • Minimum Qualifications :

  • A bachelor's degree from an accredited college or university.
  • Administrative or staff experience can substitute on a year-for-year basis for the required college education.

    • Preference :

  • Preference will be given to those with legislative experience.

    • Salary :

  • Commensurate with experience
  • The Legislature offers a competitive benefits package.

    • Accommodation for Disability :

    If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

    Location : Tallahassee, FL, US, 32399

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    Administrative Assistant • Tallahassee, FL, US