Marketing Proposal Coordinator

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Overview

Base pay range

$25.00 / hr - $35.00 / hr

The

Marketing Proposal Coordinator

supports NELSONs practices by working directly with Practice Leaders and Business Development Leaders to create compelling and winning sales tools, bringing NELSON to life for our clients. Your strong work ethic, excellent communication skills, and ability to prioritize and handle multiple initiatives, and ability to navigate the internal customer relationship means that you can actively support Senior Practice Leadership in winning work. Candidates must have InDesign and Adobe experience / proficiency, and strong graphic design / production skills.

Attributes To Support The NELSON Culture

Go All-In Take responsibility for your actions, do what you say and always lead by example

Keep It Real - Communicate with empathy, transparency and respect to support each other in the pursuit of great work

Embrace Growth - Seek to learn, grow and experiment to fuel our future

Think Boldly - Exude a passion for problem solving, creativity and curiosity in everything you do

Be You Express your unique self and actively engage in our fun, diverse community of real people

Qualifications

Strong understanding of the Architecture / Engineering / Construction industry

Excellent verbal, written, and interpersonal communication skills

Persuasive writing and messaging skills including storyboarding and creating differentiating content

Understanding the critical position to win questions that are discussed in Go / No Go conversations

Ability to identify and seek needed information; research skills

Strong project management capabilities to meet milestones on time and in budget, including resource allocation / management

Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers

Self-motivated, highly organized, and detail oriented

Exceptional editing skills

Ability to adapt to and communicate changes with ease

Experience with business development and sales programs and CRM platforms

3-7 years of proposal, writing, and marketing experience in the AEC industry strongly preferred

Demonstrated commitment to quality

Skilled in Microsoft Office Suite and Adobe Creative Cloud

Demonstrated understanding of the SF330 / Architect-Engineer Qualifications process (experience preferred).

Familiarity with public and institutional clients, including their procurement processes, regulations, and proposal requirements (e.g., local, state, and federal government agencies)

Familiarity with Deltek / Vantage Point, HubSpot (or other CRM) as well as analytics platforms to support data-driven decision-making

Main Responsibilities

Partners with and supports practice leader and / or opportunity owner and guides and provides oversight to proposal-assigned marketing employees

Leads pursuit teams to develop strategies, assign responsibilities, and manage deadlines while coordinating with teaming partners and responding to external proposal information requests

Helps to identify, develop, and message win themes, value proposition, and differentiators, guiding teams (both practice and marketing) in formulating messages

Understands critical position-to-win questions that are discussed in Go / No Go conversations

Conducts research, tailor supporting materials, and perform quality control reviews of proposals

Oversees proposal production, including printing, assembly, and electronic submissions

Lead calls with clients, understand marketing strategy, and drive the entire pursuit process

Completes prequalification forms, client questionnaires, and qualifying statements as required

Prepares and completes standard government and federal forms

Ensures proposals adhere to public and institutional client requirements, including local, state, and federal regulations

Partners with practice / opportunity owner and Senior Director of Business Development Strategy to formulate, monitor and facilitate capture planning strategy sessions for pursuits

Ensures capture plan strategies and win themes are transferred and incorporated through the entire pursuit lifecycle

Holds accountability for ensuring positioning activities are discussed and planned

Ensures continuity of messaging and win themes from proposal to presentation in conjunction with Senior Director of Business Development Strategy

Actively participates in strategy and business development meetings

Reviews and edits proposal narratives, providing feedback on improvements with responsibility to ensure proposals are compliant and differentiated to create tailored responses

Maintains an understanding of the Civic and Justice market and client teams role in achieving the practice business plan

Reviews and understands the practice pursuit pipeline

Assists with pursuit tracking and brings knowledge on timing and readiness for practice pursuits

Participates in Pipeline Review sessions

Remains informed on market and client trends to support positioning activities and competitive intelligence

Assists in the day-to-day management of proposal-assigned marketing employees and / or direct reports, in coordination with marketing management

Ensures assignment of appropriately skilled marketing and design resources to align to the task and pursuit at hand

Actively participates in and / or leads training of pursuit best practices across Sales Marketing team in alignment with practice-aligned counterparts

Maintains and updates personnel, project, and pursuit information in the internal and CRM databases

Requirements

Bachelors Degree (preferably Marketing, Business, Journalism / Communications)

3-7 years of proposal, writing, and marketing experience (within the AEC industry strongly preferred)

Ability to prioritize and manage time, meet tight deadlines, especially when working independently

Strong work ethic and excellent organizational, coordination, and communication skills

Experience with Adobe Creative Suite (InDesign experience preferred, with proficiency a plus) and strong graphic design / production skills

Inherent curiosity and resourcefulness to creatively problem-solve

Must have InDesign and Adobe experience / proficiency

To express interest, please submit a resume and portfolio (or any samples of your work- graphic design and / or layout proposals or presentations are preferred). Depending on candidate preference and location, this position can be fully remote or part of NELSONs in-office hybrid work schedule.

Average Pay Range (regional cost of living, years of relevant experience, certifications, etc. are considered into the hiring process) : $25-$35 / hour. Additional compensation includes bonuses and benefits. Bonuses can include but are not limited to : Long Term Incentive Plan, Short Term Incentive Plan, Profit Sharing

Benefits of NELSON : 401(K) plan with company match; Full health benefits including medical, dental, and vision; Wellness program with rewards for healthy activities; Pet Insurance; Opportunities for career advancement; Paid time off and holiday pay; Paid parental leave; Flexible working schedules and work from home options based on clients needs; Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization

NELSON and its related affiliates are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

Additional

Seniority level : Mid-Senior level

Employment type : Full-time

Job function : Other

Industries : Design Services

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