Sr. Administrative Assistant

Sr. Administrative Assistant

We are looking for a dedicated Sr. Administrative Assistant to join our team in Providence, Rhode Island. This contract position requires an organized individual with strong communication skills and the ability to adapt to shifting priorities. The ideal candidate will excel in customer service and demonstrate proficiency in administrative tasks and software systems.

Responsibilities :

Process and input insurance documentation with accuracy and attention to detail.

Utilize Yardi software to manage administrative and operational tasks effectively.

Handle new vendor requests, ensuring all required information is collected and processed.

Monitor outstanding balances and follow up to ensure timely resolution.

Submit invoices for payment and maintain accurate financial records.

Manage calendars and schedules to support team operations.

Provide excellent customer service by addressing inquiries and resolving issues promptly.

Assist with general administrative tasks and maintain organized records.

Adapt to changing priorities and handle multiple tasks efficiently.

Requirements :

Proven experience in administrative roles, preferably with a focus on customer service.

Strong organizational skills and the ability to manage multiple responsibilities.

Proficiency in Yardi software or similar platforms.

Excellent communication skills, both verbal and written.

Ability to perform accurate data entry and maintain detailed records.

Familiarity with invoice processing and vendor management.

Experience in calendar management and scheduling.

Capability to work effectively in a fast-paced environment and adapt to changing priorities.