Division Administrator, Department of Cardiac Surgery

Division Administrator, Department of Cardiac Surgery

Vanderbilt Health - Executive Search Team is conducting a national search for a Division Administrator, Department of Cardiac Surgery. The Division Administrator has responsibility for planning, organizing, and managing one or more functional area(s) fiscal and human resources to achieve the administrative and operational objectives of the divisional areas of responsibility in support of clinical care, teaching and / or research activities; develops program goals and annual operating budgets; provides facilities management and oversight.

Vanderbilt's Cardiac and Thoracic Surgical services have provided patients the best heart and vascular care for almost 100 years. Many innovative techniques, tools and procedures were developed right here. These surgeon-researchers have contributed positive changes in patient care throughout the decades and especially today. The Vanderbilt Transplant Center had a banner year in 2024, setting a world record by performing 174 adult and pediatric heart transplants. The number of patients whose lives were saved by Vanderbilt's heart transplant team far surpasses any previous total by an individual transplant center. Vanderbilt Heart and Vascular Care : Vanderbilt's highly skilled physicians offer the most advanced heart treatments available. Our board-certified physicians receive extensive training in their specialties, making them uniquely qualified to offer you effective, personalized care. That's why U.S. News & World Report ranks us among the top 20 programs in the country for heart care, and we are the only top-ranked cardiology and cardiac surgery program in Tennessee. Vanderbilt University Medical Center is ranked the #1 adult hospital in Tennessee and metropolitan Nashville. Vanderbilt Heart and Vascular Programs : Vanderbilt is a recognized leader regionally and nationally for heart care programs. If you are seeking expert care for a heart condition, the dedicated specialists at Vanderbilt Heart and Vascular Institute can provide you with the personalized treatment you need. Our experienced team collaborates to offer you the best possible heart and vascular care, so you can continue to live an active, healthy life. Our multiple locations mean that you are always close to advanced heart care.

Key responsibilities include :

• Serve as a member of the Section of Surgical Sciences administrative team as primary representative of functional area(s).
• Attend meetings and interact with other departments as requested by the Cardiac Chair and / or CBO to ensure coordination and integration of activities in compliance with established policies and procedures.
• Resolve problems directly, or in consultation with Cardiac Chair or CBO concerning staffing, utilization of facilities, equipment and funds.
• Prepares reports for faculty and for management's review.
• Works independently on projects related to administrative areas of responsibility.
• Develop and implement plans, goals, and objectives that are consistent with department and VUMC objectives.
• Interpret, adapt and communicate policies / procedures established at higher management levels to departmental staff.
• Develop, authorize, implement and evaluate policies / procedures for all activities under position jurisdiction.
• Create an organizational culture (both within and across departments) that provides a safe, satisfying and enriching environment for employees and provides a qualified, competent staff.
• Provide sound personnel and payroll administration to ensure internal salary equity within the division(s).
• Perform manpower planning and staffing needs assessment.
• Provide training for staff development.
• Assure that complaints and grievances are handled in accordance with VUMC policies.
• Develop and implement a fiscal program based on long range plans and forecasts of needs and costs.
• Serve as business manager for the division, functioning as the contact point regarding divisional fiscal matters.
• Authorize, approve and sign purchase and equipment requisition, travel and other expenses.
• Monitor collections and expenditures against budgets and grants.
• Analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.
• Prepare annual operating budget for Cardiac Chair's approval and approval by CBO.
• Recommend distribution and allocation of general division resources.
• Coordinate division contracts binding upon VUMC with the appropriate internal and external contracting authorities.
• In consultation with principal investigator(s), develop, implement, and monitor the budgetary aspects of research proposals / awards.
• Represent the division internally and externally with granting agencies in the non-scientific components.
• Prepare or direct preparation of final expenditure reports.
• Formulate and administer policies and procedures for management and maintenance of physical plant.
• Make space allocation and equipment purchase recommendations.
• Consult and coordinate with VUMC services for upkeep, renovation and other services.

Minimum qualifications include a Bachelors' degree and a minimum of five years demonstrated strategic management experience including budgets, financial reports and the ability to navigate and interface with multiple departments in the organization and supervising direct reports.

Preferred experience and skills include :

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.