Contract Specialist, Bureau of Tuberculosis Control

Contract Specialist, Bureau of Tuberculosis Control

The New York City (NYC) Bureau of Tuberculosis Control (BTBC) is committed to preventing the spread of tuberculosis (TB) and eliminating it as a public health problem in NYC. The Bureau of Tuberculosis is looking to fill the role of a Contract Specialist. This Contract Specialist will work under general supervision of the Assistant Director of Budget and with some latitude of independent judgement. Open to permanent Contract Specialist. Amended duties will include but not limited to :

• Assist in technical budget activities including daily budget modifications requests, daily PS and OTPS reports, variance reports, monthly spending plans and other technical budget functions.
• Prepare monthly payment request packages for certain contracts, utilize PAYRS and PASSPORT systems to process invoices.
• Coordinate with vendors on paperwork needed to complete procurement package for submission to ACCO.
• Prepare solicitation documents required for various methods of procurement and coordinates the processing of all requisitions, purchase orders, and contract renewals.
• Receive invoices and process receiving reports from vendors.
• Process micro purchases and small purchases.
• Utilize Passport system to process MWBE procurements.
• Maintain tracker of all purchase transactions and expenditures.
• Assist in completing monthly open encumbrance exercise by reviewing order and payment status from encumbrance lines.
• Prepare and analyze weekly OTPS and Encumbrance reports to realize requisition, PO & Contract status and alert management for major discrepancy found.
• Perform yearly close-out OTPS rollover and accrual exercises.
• Assist in preparation of operating procedures and templates for grant submissions.
• Assist in addressing and responding to budget inquiries by researching contract details in FMS & PASSPort.
• Review and complete assigned PASSPORT financial tasks and follow through to furnish contract registration.
• Organize and compile monthly purchase and expenditure data, as requested.
• Assist in procurement and payment compliance.
• Assist in drafting MWBE exemption memos, bid sheets, bid justifications.
• Initiate restricted item purchase request and follow through approval.
• Run various ad-hoc reports in FMS and prepare complex fiscal reports upon request

Preferred skills :

Why you should work for us :

The New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.