Proposal Manager- New York City

A globally recognized architectural firm known for its innovative, high-tech design approach and commitment to sustainability is looking for a seasoned Proposal Manager- NYC to lead high-impact bids and client submissions in a fast-paced, creative environment. This role involves coordinating cross-functional teams—including business development, graphics, and architecture—to craft compelling proposals for national and international projects. If you thrive under tight deadlines, have a sharp eye for detail, and love turning strategy into standout submissions, this is the role for you.

Key Responsibilities

• Lead the end-to-end management of competitive proposals and client submissions.
• Partner with leadership to oversee all bid submissions, including drafting, coordinating, and executing high-quality pitch materials.
• Manage the full lifecycle of procurement processes including :
• Expressions of Interest (EOIs)
• Requests for Information (RFIs)
• Pre-Qualification Questionnaires (PQQs)
• Invitations to Tender (ITTs)
• Official Journal of the European Union (OJEUs)
• Write and develop creative proposals based on input from Business Development Leads to win bids.
• Coordinate with internal teams including :
• Proposal Coordinators
• Proposal Specialists
• Graphics Team
• Internal Architects
• Specifiers
• Review and refine draft bid documentation to ensure strategic alignment and accuracy.
• Conduct research on clients, prospects, markets, competitors, and industry trends.
• Maintain a proposal tracker for medium- and long-term leads.
• Monitor bid portals and public notifications to identify and qualify new opportunities.
• Support client engagement by liaising with potential clients and partners.

Skills & Experience

• Minimum 6 years of experience in business development, bids, or proposal management.
• Proven experience managing complex national and international bids in the architecture and design (A&D) industry.
• Desired (not required) : Experience in rail and aviation sectors.
• Strong leadership and team coordination skills.
• Professional-level writing, editing, and proofreading skills.
• Ability to manage multiple priorities under tight deadlines.
• Excellent interpersonal and communication skills.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) for layout and publication-ready document production.
• Strategic thinker with proactive problem-solving abilities.
• Skilled at managing up with leadership and aligning priorities.

Compensation & Benefits

• Base Salary : $100,000 – $120,000 (commensurate with experience)
• Profit share eligibility
• Comprehensive health insurance (medical, dental, vision, life)
• Safe harbor 401(k) plan
• 15+ days paid time off
• ARE support
• Annual performance reviews