Executive Assistant - SVP, MarketingTrevose, PA

Executive Assistant - SVP, Marketing

ASI is the largest global provider of technology B2B services for the $26.1 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients' success every step of the way.

In this role, you will act as a strategic partner to the SVP, Marketing, and the broader marketing team by managing executive-level support, budget tracking, travel scheduling, and team operations.

The Marketing Executive Assistant will report to the SVP, Marketing and will be a proactive, highly organized force multiplieranticipating needs, optimizing workflows, and ensuring seamless execution of daily tasks and marketing initiatives.

The salary range for this role is $74,000 - $90,000.

Responsibilities :

• Manage complex calendars for the SVP, ensuring meeting prioritization aligns with strategic objectives.
• Draft weekly meeting agendas, prepare meeting materials including PPTs, and capture action items to keep the team aligned.
• Serve as gatekeeper and liaison to optimize the SVP's time and facilitate effective cross-functional collaboration.
• Manage email inbox for SVP, ensuring important emails are flagged and prioritized.
• Package and disseminate daily / weekly reports that are most important for marketing team.
• Plan and book travel for the SVP and marketing team as needed, including detailed itineraries and expense reconciliation.
• Coordinate logistics ASI Shows and team offsites.
• Track marketing budget allocations, flag variances, and support budget-related documentation and reporting.
• Schedule vendor meetings, track contract timelines, and assist in the procurement process for marketing tools and services.
• Maintain project plans and timelines for go-to-market initiatives, product launches, and key campaigns.
• Track deadlines and deliverables for marketing campaigns and ensure team accountability to hit milestones.
• Support light data analysis (e.g., campaign ROI, lead generation) to inform marketing decisions.
• Draft internal updates, recognition messages, and performance highlights for the marketing team.
• Assist in coordinating onboarding, training, and performance review logistics.
• Own the agenda and guest speaker lineup for weekly Marketing Leadership Team calls and monthly All Hands Calls.
• Support team-building initiatives and internal culture efforts.

Qualifications :

ASI offers full-time employees a comprehensive benefits package including :

Take this opportunity to join our successful team! Apply today! EOE m / f / d / v. ASI is an equal opportunity employer, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better. Check out ASI's Diversity and Inclusion Blog Posts.