Executive Assistant to the Chief Administrative Officer

Job Description

Job Description

Description : Summary :

The Executive Assistant to the Chief Administrative Officer (CAO) provides high-level administrative and project support to ensure the effective and efficient functioning of the CAO’s office. The Chief Administrative Officer (CAO) oversees operations across the Diocese of Nashville, helping more than 60 pastors and parishes to prosper. At the Diocesan level the CAO has responsibilities for leadership, vision, strategy, and organizational development.

The role of Executive Assistant to the CAO requires exceptional organizational, communication, and relational skills, along with a strong commitment to the mission and values of the Catholic Church. The Executive Assistant must be discreet, spiritually mature, and capable of managing multiple tasks in a fast-paced, ministry-focused environment. This is a full time benefit eligible position.

Key Responsibilities :

• Manage the Chief Administrative Officer’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize communications and requests directed to the Chief Administrative Officer.
• Serve as a liaison between the Chief Administrative Officer and chancery staff, pastors, parishes, leadership teams, and external contacts.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain a high level of confidentiality and discretion in all matters.
• Oversee the organization of special projects events, and initiatives led by the Chief Administrative Officer.
• Manage files, databases, and records related to the Chief Administrative Officer’s office.
• Ensure prompt and professional responses to emails, phone calls, and other forms of communication.

Requirements :

Education and Experience :

Skills and Qualifications :