Payroll Specialist

Job Description

Job Description

Salary : Commensurate with experience

Payroll Specialist

Reports To : Director of Finance

Salary : Commensurate with Experience

Work Schedule : 12 Months-250 Days

Position Summary :

The Payroll Specialist in a school division is responsible for processing and managing payroll functions to ensure accurate and timely payment of salaries and wages to all school district employees. Key duties typically include :

• Payroll Processing : Prepare and process regular and supplemental payrolls for all staff (certified, classified, hourly, substitutes, etc.).
• Data Management : Maintain and update employee payroll records, including salary, deductions, leave balances, tax status, and direct deposit information.
• Compliance : Ensure payroll practices comply with federal, state, and local regulations, as well as district policies and collective bargaining agreements.
• Reporting : Prepare payroll reports for internal use, audits, and government filings (e.g., W-2s, quarterly tax reports).
• Benefits Coordination : Collaborate with HR and benefits departments to process deductions related to retirement plans, insurance, and other benefit programs.
• Problem Resolution : Address payroll-related inquiries, discrepancies, and issues from employees in a timely and professional manner.
• Auditing & Reconciliation : Regularly audit payroll records and reconcile payroll accounts with general ledger entries.
• System Maintenance : Utilize payroll software systems; assist with upgrades, testing, and troubleshooting.

Required Qualifications :

Essential Duties and Responsibilities :

Enrolling new employees in the appropriate VRS plan.

Work Environment :

This is a full-time, on-site administrative position located at the central office. The role requires occasional travel to schools and external meetings.

Physical Requirements :

Demonstrate overall good health. Demonstrate ability to communicate in a clear, concise manner with others.

Evaluation :

Performance of this job will be evaluated in accordance with provisions of the Sussex County School Boards policy on Evaluation of Certified Personnel.

An Equal Opportunity Employer

The Sussex County School Board is an equal opportunity employer; as such, it does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, handicapping condition, or sex in its educational programs or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position or program to which application has been made.