Administrative Assistant Ii

Administrative Assistant Ii

Job Description :

The Administrative Assistant II supports the Division of Student Affairs by providing comprehensive administrative and organizational assistance to various offices within the Division, including the Student Affairs Central Office, Dean of Students, Community Values & Expectations, and Housing & Residence Life. This position collaborates closely with other administrative support roles across the Division and serves as a key point of contact for administration, faculty, students, parents, alumni, and both internal and external parties.

Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions :

• Provides administrative support through database management, website maintenance, record keeping, preparing correspondence and documents, maintaining calendars, scheduling meetings, and generating routine and special reports.
• Serves as a professional and welcoming first point of contact for the Division of Student Affairs by greeting visitors, answering calls, monitoring shared email accounts, and responding to inquiries; refers matters to appropriate colleagues as needed.
• Prepares, processes, and tracks administrative, financial, and operational forms, records, and reports to ensure accuracy and timeliness.
• Oversees ID card printers and access systems, including card production, supply management, machine maintenance, and daily reports; assists Housing & Residence Life with residential student access updates.
• Coordinates the Student Affairs Staff On-Call Schedule.
• Provides logistical and administrative support for committees, events, special projects, programs, and presentations.
• Orders and manages office and program supplies and conducts transactions with vendors.
• Oversees the student laptop lending program.
• Reviews workflows and daily operations to ensure efficiency; provides support for other administrative staff, student workers, and divisional policies and procedures.
• Participates in meetings, workshops, and professional development opportunities to enhance knowledge and skills.
• Supports the Dean of Students by preparing and maintaining files for the Automatic Rule and Reinstatement Committee, coordinating meetings, managing correspondence, and maintaining records related to withdrawals and leaves of absences.
• Assists Housing & Residence Life with purchasing and expense reporting, website management, key audits, processing student requests, generating reports, and housing and staff selection processes.
• Provides support for Community Values & Expectations (student conduct) processes, including drafting charge and outcome letters, scheduling meetings, monitoring sanctions, and following up with students as needed.
• Assists with data collection and reporting for annual reports, background checks, conduct records, and fire safety documentation.
• Performs additional duties as assigned by supervisor.

Work Schedule : Monday through Friday, 8 : 30am - 4 : 30pm

Minimum Qualifications :

Application Instructions :

Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume / CV upload section of the application. You will be asked to provide names and contact information for three professional references.

Position Type :

Non-Exempt, Full Time, Benefit Eligible

Minimum Pay :

$21.95 - Pay Commensurate with Experience

Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

To apply, visit : https : / / wlu.wd5.myworkdayjobs.com / en-US / WLUCareers / job / Lexington-VA / Administrative-Assistant-II_R1335

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