Event Planner (hybrid)

Event Planner

Prowess Consulting is looking for an Event Planner to support an industry-leading Seattle-area enterprise client's interoperability compliance program. This is an exciting opportunity to put your event planning skills to work by helping support plan for in-person and hybrid events for customers, partners, and end users.

This is a full-time role with Prowess Consulting. To be considered for this role, you must reside in the greater Seattle area, and you must be willing and able to work in our client's Redmond-based offices up to 3 days per work or as needed. International travel may be required to support events in person. No third-party agencies, please.

The Role and Responsibilities

Define and drive fiscal year event strategy

Ensure event initiatives align with broader organization and company objectives

Identify trends and risks per Support insights and metrics and event customer engagements

Internal and external stakeholder engagement : Establish connections and trust and cultivate collaboration with the key internal partner and external partners.

Management and reporting :

SLT and stakeholders reporting - monthly and quarterly syncs with CVPs, update slides for deck, present slides.

Event reports and communication (pre and post event).

Weekly syncs with Event stakeholders (support and test), weekly syncs with Support, bi-weekly syncs with budget champion, bi-weekly syncs with other primary teams.

Support events, both onsite and virtual, by driving communications (internal and customer-facing), registration, food and beverage, shipping, logistics, pre-event, day of and post-event activities

Collaborate closely and maintain regular communication with regional subsidiaries across Asia, Africa, Europe, and other regions to ensure efficient and successful execution of event and project objectives

Manage event timelines, agendas, and schedules

Coordinate and develop collateral and marketing materials (invitations, logos, surveys, registration forms, PowerPoint templates, etc.)

Manage facility coordination (room reservations, communications, confirmations, etc.)

Manage speaker, attendee, and stakeholder coordination, communication, and management

Lead the creation and development of content and talk track for a director-level keynote session

Manage attendees (internal and external) meeting space, registrations, meal requirements, etc.

Develop surveys (pre- and post-event) and information pages on SharePoint to inform internal and external groups

Manage registration

Develop and coordinate end-of-event report that contains images of the event, a wrap-up of activities, issues encountered, sessions delivered, etc.

Upload event content to external resources (videos, slides, etc.)

Keep the internal SharePoint page organized and maintained with the event information (catering spreadsheets, presentations, registrations, etc.)

Qualifications

3-5 years' experience helping to plan events

Bachelor's degree or higher

Must be comfortable communicating directly with Corp or Exec level VPs

Be comfortable with ambiguous requirements in a fast-paced environment taking ownership of event details and logistics and responding to last minute requests

Ability to understand basic technical concepts to effectively communicate with broader team, to author relevant and interesting external communications, and to

Familiarity with Microsoft Office products including SharePoint and Excel

Proficient in developing public, customer facing, written communications as well as professional communication to various levels of management relating to event activities

Familiar with Facebook, twitter, blogging and general marketing skills

Strong coordination and collaboration skills with fundamental project management comprehension

Highly organized

Attention to detail and follow-though. Fast reaction to immediate issues with quick escalation and clear communication.

Additional Details

The pay range offered for this position is $75,000 85,000 per year.

Prowess Consulting is an equal opportunity employer, and diversity is a core value for us. We are a Minority / Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing.